Vendor Records Specialist

Lincoln Military Housing A company for Growth and Opportunity!

Lincoln Military Housing was formed in 2001 through a Department of Defense (DoD) contract with parent company Lincoln Property Company. Our mission has always been to increase the quality of military housing for our nation's service men and women. Lincoln Military Housing now provides more than 36,000 family homes for military members across the US. Our Team Members are passionate about the work they do and take pride in our mission of providing our military families with exemplary service in a quality home environment.

When you join Lincoln Military Housing, you will be working alongside a team of talented and passionate individuals with unparalleled opportunities for personal and professional development and career growth. Every day with Lincoln Military Housing, you have the opportunity to make a difference in the lives of our service members and their families by demonstrating our core values of INTEGRITY, COMMUNICATION, EMPOWERMENT, RESPECT, BALANCE, and COMMITMENT. We take pride in serving those who serve us.

A Day in the Life of a Vendor Records Specialist:

As a Lincoln Military Housing Vendor Records Specialist, you will be responsible for creating, reviewing, and accurately maintaining all vendor records for Lincoln Military Housing. You will utilize various accounting systems and must display attention to detail and work effectively with the account payable team.

Your Responsibilities include, but not limited to:

• Process New Vendor Input requests and ensure they are set up correctly in Yardi Voyager, Vendor cafe, and RMIS.
• Approve inactive vendors upon request and review that the account is complying according to policy.
• Request the required documentation from the vendor as needed.
• Review vendor certifications, property certifications, and client approvals.
• Assist Vendors in resolving invoice discrepancies, access issues, and certification issues.
• Utilize systems and processes related to Yardi, Marketplace, Vendor Shield, and Vendor Caf.
• Assures adherence to company purchasing policies and procedures, including proper approvals and documentation.
• Assist in preparing and updating process documentation for a variety of accounts payable procedures.
• Gather data and provide as-needed analysis on a variety of items, including but not limited to payables, receivables, utility usage, cost, and other ad hoc assignments.

What You Need for Success:

• Technological capabilities and experience with Microsoft Office (and specifically comprehension of advanced Microsoft Excel functions) are required.
• Ability to adapt to a fast-paced environment, flexibility is important.
• Yardi experience is preferred but not required.
• Must be able to work under pressure and meet deadlines while maintaining a positive attitude and providing exemplary customer service.
• Property management and Accounting experience are preferred.
• Excellent oral and written communication skills are required.
• Applicant must be detail-oriented, ability to ensure accuracy of work.
• Applicant must be able to work in a fast-paced environment and have the ability to communicate with multiple team members, internal clients, and external clients.
• High school diploma or GED required.
• Associate degree preferred or a minimum of four years accounting/office experience.
• Must be able to talk, listen, and speak clearly on the telephone.
• The position requires mobility within the office; use of a computer and other office machinery such as a scanner and copy machine.
• Must be able to deal with a fast-paced, constantly changing work environment, including handling multiple tasks on a daily basis.
• May require use of personal or company vehicle, or electrical cart.

What We Provide You:

Lincoln offers a wide range of insurance options and benefit programs. Our benefits take into consideration everything from career development to family matters, health and wellness, and we are committed to doing everything we can to offer you quality benefits and healthcare coverage. In addition, we offer competitive compensation and generous paid time off.