Warehouse Specialist

Overall Job Objective

Description

**Anticipated Hiring Range $22.82 - $28.53 hourly. Final salary DOQ.**

2021 Benefits Summary

GENERAL STATEMENT OF DUTIES:
Under the minimal supervision of the Administrative Lieutenant, this position performs a variety of complex duties associated with the preparation, recording and maintenance of budget, purchasing, fixed asset inventory and monetary transactions within the Sheriffs Office Detention Facility. This position will interact with sentenced misdemeanors and minimum and medium custody felons (Inmate Workers) in a variety of duties associated with the Detention Facility and its grounds.

Duties

EXAMPLES OF ESSENTIAL FUNCTIONS:
The following duty statements are illustrative of the essential functions of the job and do not include other non-essential or marginal duties that may be required:

• Plans and coordinates the ordering, maintaining, storage and distribution of Sheriffs Office Detention Center supplies, uniforms, forms, equipment, fixed assets and Detention Center inmate supplies.
• Conducts necessary follow up and tracking to finalize purchasing transactions.
• Maintains computerized records of inventory and follows proper ordering procedures to maintain inventory levels as established.
• Monitors, tracks and verifies inventory levels for uniforms, equipment and other items as needed.
• Prepares monthly inventory report.
• Receives shipments, inspects for proper quantity and quality, and distributes materials or stores in proper locations within the warehouse.
• Distributes and reconciles petty cash, locates and corrects invoice/statement problems and reconciles with vendors.
• Maintains recycled uniform inventory.
• Prepares reports, memorandums and written correspondence to outside agencies and vendors including financial reports.
• Performs routine errands away from the office.
• Monitors and oversees inmates working in the warehouse.
• Operates computers and standard office equipment, including commonly used computer software programs.
• Is committed to a high standard of safety laws and all of the Sheriffs Office policies and rules and must be willing to report safety violations and potential safety violations to appropriate supervisory or management personnel.
• Maintains regular and acceptable attendance at such level as determined at the Sheriffs Office discretion.
• Is available and willing to work such overtime per day or per week as the Sheriffs Office determines is necessary or desirable to meet its needs.
• Is available and willing to work such weekends and holidays as the Sheriffs Office determines is necessary or desirable to meet its needs.
• Performs duties onsite, except those job duties that are customarily or by nature performed offsite.
• Follows and supports the mission, values, organizational philosophies, operational principals, code of conduct, and policies and procedures of the Sheriffs Office.
• Interacts effectively with others.
• Performs other duties as assigned.

Requirements

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• In depth knowledge of inventory control good practices.
• Knowledge of, or the ability to learn, SAP system requirements for inventory ordering and product usage.
• Knowledge of office methods and procedures, spelling, punctuation and arithmetic.
• Knowledge of purchasing and accounting principles.
• Knowledge and competency in the use of computer systems and software such as Excel, Word, Quartermaster, and the ability to learn any other appropriate application.
• Skilled in conflict resolution.
• Ability to work in a stressful environment, constructive feedback from others is encouraged.
• Ability to analyze and summarize data.
• Ability to read, interpret and apply general procedures to specific work applications.
• Ability to prepare and maintain complex technical records, reports and filing systems.
• Ability to enter and retrieve data from mainframe computer systems.
• Ability to communicate effectively, both in verbal and written English.
• Ability to apply sound reasoning and decision-making.
• Ability to operate computers and commonly used computer software programs, as well as any other standard office equipment, as required by position.
• Ability to operate/use warehouse equipment (i.e. forklift, ladder, etc.).
• Ability to establish and maintain effective working relationships with supervisors, fellow workers and the general public.
• Ability to get along well with others.

MINIMUM QUALIFICATIONS:
EDUCATION: High School Graduate or GED Equivalent.

EXPERIENCE: Three (3) years of clerical or accounting experience.

OR

Any equivalent combination of education and experience that satisfies the requirements of the job as approved by the Sheriff.

CERTIFICATIONS / LICENSES: None

PREFERRED QUALIFICATIONS:

• Two (2) years of college coursework.
• Warehouse experience, to include inventory control.
• Experience with budget maintenance in a professional work environment.

NECESSARY SPECIAL REQUIREMENTS:

• Must be able to type at least 25 WPM.
• Must possess a valid Colorado Driver's License.
• Must possess CPR and First Aid certification within the initial status period.

Supplemental Information

YOU MUST PROVIDE A CURRENT VALID EMAIL ADDRESS FOR APPLICATION STATUS NOTIFICATIONS (only one email address is accepted by the system).

PHYSICAL DEMANDS:
The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not all inclusive.

Occasionally: Activity exists less than 1/3 of the time.
Frequently: Activity exists between 1/3 and 2/3 of the time.
Constantly: Activity exists more than 2/3 of the time.

• Spends 50% of the time sitting, 25% standing and 25% walking while on the job.
• Frequently stoops, kneels, crouches and balances while filing or operating office machinery and maintaining records and files.
• Frequently uses visual capacity enabling completion of required office duties.
• Constant use of eye, hand and finger coordination enabling the use of automated office machinery and writing utensils.
• Frequently lifts or carries up to 50 lbs. when moving warehouse inventory, office supplies, equipment or files.
• Frequently moves ladders, operates forklift, climbs stairs and ladders while moving and counting inventory.

JOB-RELATED CONTACTS:
Contact is with other employees, Sheriffs Office officials, other Agency representatives and the general public.

WORK ENVIRONMENT:
Work is performed indoors during normal office hours. Warehouse work is performed in a warehouse setting, to include noise, dust, vehicle exhaust, generator noise and exhaust, constant foot traffic, delivery trucks and drivers and frequent temperature fluctuations. Periodically, may experience hazards associated with supervising and/or interacting with inmates/inmate workers.

401(a) DEFINED BENEFIT RETIREMENT PLAN:
Arapahoe County Sheriff's Office employees participate in a mandatory defined benefit program designed to help employees establish a source of income for retirement years. Through the Plan, eligible employees must set aside 9.00 percent, which is subject to change in the coming years, on a pretax basis of which the County matches dollar-for-dollar.

BIO-HAZARD NOTICE:
This position has been determined to be a MODERATE exposure risk to "biohazards" associated with blood-borne pathogens HIV (aids), HBV (hepatitis B) virus, and air-borne transmissions of TB (tuberculosis). Members are advised that exposure to a "biohazard" may result in severe illness or death. Members are required by agency policy to use protective equipment and clothing. Inoculation may be required to prevent or treat exposures to "biohazards". Moderate exposure to dust and cold.

APPLICANT DISQUALIFICATION FACTORS:
Applicants are advised that areas for disqualification from further consideration include, but are not limited to, the following:
* Illegal Drug Use - Applicants who have recent illegal drug usage will be disqualified. Recent drug use includes marijuana within one (1) year and all other illegal drug use within the past five (5) years. All other illegal drug use will be evaluated on a case-by-case basis.
* Any felony conviction
* Driving Record - This includes receiving a DUI within the past five (5) years, having your driver's license suspended for any reason within the past five (5) years, and having five (5) or more tickets within the past five (5) years.
* Outside activities which may be deemed a conflict of interest
* Revelation or discovery of assaultive behavior
* Documented record of prior work performance
* Unsuccessful completion of any basic requirement
* Inability to perform the essential functions of the position
* Police history - type, frequency and nature of contacts(s)
* Providing false or misleading information during the application/selection process

It is the policy of the Sheriff's Office to not discuss the reasons why applicants were not selected for hire. There is no flexibility to this policy. Applicants may be notified of their disqualification at any point in the selection process. If you receive such a notice, it simply means that you do not meet our standards at this time. Receiving this notice does not indicate that you are ineligible to apply with other agencies.

REQUIRED EXAMINATIONS:
The screening process for any position within the Sheriff's Office may include written test(s), an oral interview, skills test(s) and/or other selection methods designed to measure applicants' ability to perform the essential functions of the job they are seeking.

Additional required tests/examinations also include:

• Typing Test: 25 WPM or faster corrected
• Wonderlic Hay Test
• Microsoft Testing
• Phase I Suitability Exam
• Polygraph Examination

Additional screening may include:

• Psychological Evaluation
• Medical Examination, including a drug screen
• Background Investigation - This will include, but is not limited to, contact with the applicant's former employers, associates, neighbors and other pertinent sources. Applicant's military history, school records, police records and driving record will also be investigated. All examinations are conducted by qualified/licensed individuals designated by the Sheriff's Office at the Sheriff's Office expense.

EXPECTED DURATION OF THE APPLICATION PROCESS:
Due to the nature of the application and selection process for the Sheriff's Office, applicants can reasonably expect the application process to take a significant amount of time to complete before a decision is made to hire or not to hire. Typically, it takes approximately six (6) to twelve (12) weeks from the date of application to complete the entire selection process. The length of time it takes to complete the process can vary depending on a variety of factors. Please note that this is an estimated duration of the selection process.

WORK SCHEDULES:
Employees are required to work the time periods and/or shifts, rotational and/or stationary, and location assignment, consistent with the needs of the Sheriff's Office.

DUTY ASSIGNMENTS:
All applicants hired by the Sheriff serve at the pleasure of the Sheriff of Arapahoe County and may be assigned to any of the agencies bureaus, sections or units at the discretion of the Sheriff or his duly appointed representative. Employment is at the will and pleasure of the Sheriff, per Colorado State Statute: 30-10-506. Written policies and other manuals do not alter the at will status of employment.

COMMUNITY POLICING:
The Arapahoe County Sheriff's Office is committed to the implementation of the community-policing concept. Community policing is an organizational strategy and philosophy which emphasizes problem solving partnerships between the Sheriff's Office, neighborhoods, and businesses working together to create a better quality of life within the community.

INITIAL STATUS PERIOD OF EMPLOYMENT:
Successful applicants are subject to an initial status period of employment. This initial status period is twelve (12) months for all positions. The initial status period is regarded as part of the applicant's examination process and will be utilized for purposes of employee evaluation, training and adjustment to the demands of the profession. New employees, who fail to perform satisfactorily during the period, may be separated from the Sheriff's Office, depending on the circumstance of each case.

POLICY ON REAPPLICATION:
Applicants who failed a written test may reapply and retest no sooner than six (6) months from the date they took the written test. All other applicants who are disqualified can reapply with the Sheriff's Office no sooner than one (1) year from the date of notification of non-selection.
We are an equal employment opportunity employer, who fully supports and complies with ADA, EEOE M/F/D/V.

Should you require an accommodation to apply for this position, please contact Human Resources

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