Pima County

Tucson, AZ

1861 - Special Staff Assistant (Career Development & Retention Specialist)

Posted 29 days ago

Job Description

Overall Job Objective

Position Description

This position is located in the Health Department. OPEN UNTIL FILLED

Salary Grade: 46


Assists in managerial activities within Pima County. This is distinguished from the Special Staff Assistant-Senior classification by its organizational placement and its somewhat limited freedom and authority to act.

Please note: All new hires (and promoted employees) must be fully vaccinated against COVID-19 as a condition of employment, within 30 days of hire. If you are unable to become fully vaccinated due to a medical disability or religious observance/practice, you must request an accommodation - accommodation forms are located on-line. For new hires (and promoted employees) hired after October 1, 2021, the applicant must have a full set of COVID-19 vaccines, by the effective date of hire.

Duties/Responsibilities

(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)

Assists in planning, coordinating, and implementing operational projects;
Assists in coordinating the efforts of personnel to achieve objectives;
Participates in the design of special projects which may be of a confidential or politically sensitive nature;
Conducts studies and surveys on behalf of managerial or executive staff and collects pertinent information for review;
Verifies, analyzes and interprets information and makes appropriate recommendations to management;
Researches and writes reports which address managerial or supervisory issues;
Assists in developing and communicating policy statements concerning managerial and supervisory practices, issues and procedures;
Acts as the department or division representative on county committees, boards and at various meetings;
Plans, organizes, schedules and conducts various departmental meetings;
Establishes and maintains liaison relationships with other county departments and with various outside agencies, groups and concerns;
Responds to public inquiries, resolves potential problems and addresses pertinent issues;
Ensures work unit policies, procedures and activities comply with applicable federal/state statutes, regulations and county policy;
Utilizes an automated information system to monitor, track and present data.

KNOWLEDGE & SKILLS:

Knowledge of:

  • principles and practices of public sector organization and administration;
  • research/analysis methodology and techniques and report preparation;
  • public relations/public speaking/meeting facilitation;
  • laws, regulations, statutes, policies, and procedures (county/state/federal) applicable to work unit;
  • computerized data and word processing systems and various applications of automated information systems.
Skill in:
  • coordinating project and program activities;
  • organizing, coordinating and facilitating meetings and activities.
  • communicating effectively, both orally and in writing and preparing reports;
  • representing a department or division;
  • researching, compiling and analyzing information and making recommendations;
  • interpreting and applying statutes, regulations, policies and procedures;
  • use of automated information systems to maintain/monitor data and produce documents.
Minimum Qualifications

(1) A Bachelor's degree from an accredited college or university in business or public administration, management, or a related field as defined by the appointing authority and two years of professional administrative or managerial experience.
(Additional relevant experience/education from an accredited college or university may substitute.)
OR:
(2) Four years of experience as an Administrative Specialist or closely related professional administrative classification within Pima County.
(Additional relevant experience/education from an accredited college or university may substitute.)
OR:
(3) Six years of experience as an Executive Administrative Assistant or closely related paraprofessional administrative/personnel/accounting classification within Pima County.
(Additional relevant education from an accredited college or university may substitute.)


Qualifying education and experience must be clearly documented in the "Education" and Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

  1. A Bachelor's Degree in public health, health sciences, public administration or human resources management.
  2. Experience coordinating career development programs.
  3. Experience implementing professional coaching or mentoring programs.
  4. Experience conducting employee retention activities.
  5. Experience conducting job skill assessments.
Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidates from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.



Supplemental Information

Licenses and Certificates: Valid AZ driver's license and access to a registered/insured vehicle for business travel is required (business mileage reimbursed) at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review. Failure to maintain the required licensure shall be grounds for termination.

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. A physical and medical clearance may be required.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position. Please note: All new hires (and promoted employees) must be fully vaccinated against COVID-19 as a condition of employment, within 30 days of hire. If you are unable to become fully vaccinated due to a medical disability or religious observance/practice, you must request an accommodation - accommodation forms are located on-line. For new hires (and promoted employees) hired after October 1, 2021, the applicant must have a full set of COVID-19 vaccines, by the effective date of hire.

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