2020-2021 Classified Buyer

GRADE

SUBGRADE

B

2

2

DEPARTMENT:

Purchasing & Materials Center

ACCOUNTABLE TO:

Director

FLSA STATUS:

Exempt

CLASS SUMMARY:

Incumbents are responsible for the procurement of materials, equipment, and supplies for the District. 

DISTINGUISHING CHARACTERISTICS:

The Buyer is a stand alone classification.  The Buyer is distinguished from other classifications by its responsibility for procuring materials, equipment and supplies for the District.

DUTY

NO.

ESSENTIAL DUTIES: (These duties are a representative sample; position assignments may vary.)

FRE-

QUENCY

BAND/

GRADE

1.

Orders materials, supplies, and equipment for the District.

Daily

30%

2.

Contacts vendors to determine order status, acquire information on current products and pricing, and to select appropriate materials, supplies, and/or equipment.

Daily

20%

3.

Assists employees, administrators, and vendors with questions and/or concerns.

Daily

15%

4.

Reviews requisitions to verify purchase requirements are compatible with District standards and ensure cost-effective vendors are utilized.

Daily

10%

5.

Maintains current information, catalogs, correspondence, and other pertinent data relating to products and purchases.

Daily

5%

DUTY

NO.

ESSENTIAL DUTIES: (These duties are a representative sample; position assignments may vary.)

FRE-

QUENCY

BAND/

GRADE

6.

Prepares bids, quotations, and proposal specifications.

Weekly

10%

7.

Reviews and analyzes warehouse issue transaction reports.

Weekly

5%

8.

Conducts warehouse inventory reconciliations.

Annually

5%

9.

Performs other duties of a similar nature or level.

As Required

Knowledge (position requirements at entry):

Knowledge of:

·       Procurement procedures and rules;

·       Basic accounting and mathematics;

·       General office procedures;

·       Customer service principles;

·       Recordkeeping practices and procedures;

·       Modern office equipment;

·       Bookkeeping principles;

·       Applicable local, state and federal laws and regulations;

·       Basic inventory principles.

Skills (position requirements at entry):

Skill in:

·       Using a computer and related software applications;

·       Operating modern office equipment;

·       Solving problems;

·       Performing multiple tasks simultaneously;

·       Analyzing and compiling information;

·       Developing reports;

·       Applying policies and procedures;

·       Providing customer service;

·       Maintaining records;

·       Processing information and paperwork;

·       Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Training and Experience (position requirements at entry):

High School Diploma or General Equivalency Diploma (G.E.D.), and two years of related buyer experience, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. 

Licensing Requirements (position requirements at entry):

None Required.

Physical Requirements: 

Positions in this class typically require: fingering, grasping, talking, hearing, seeing, and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.  Sedentary work involves sitting most of the time.  Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

NOTE: 

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Classification History:

Draft prepared by Fox Lawson and Associates LLC (LM)

Date:  6/01