5671 - Administrative Specialist II

Overall Job Objective

Position Description

REOPEN

Salary Grade: 8

Pay Range
Hiring Range: $46,097 - $54,164 Annually
Full Range: $46,097 - $62,230 Annually

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.

The Pima County Health Department is currently looking for an Administrative Specialist II to join our Clinical Services Division. In this role, you'll be responsible for overseeing daily clinic operations, supervising office support staff, and coordinating internal services. Utilizing state-of-the-art electronic health record systems and software programs, you'll ensure accurate patient records and compliance with licensing requirements. Join us as we work towards advancing our mission of providing exceptional care and serving our community.

Duties/Responsibilities

(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)

Provides complex administrative services of a specialized nature to a department, division, or program within Pima County;

Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance;

Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations;

Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit;

Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures;

Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy;

Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing;

Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment;

Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes;

May supervise, train and evaluate the performance of staff.

KNOWLEDGE & SKILLS:

Knowledge of:

• principles and practices of business administration including contractual agreements, purchasing, accounting, finance, risk management, employee relations and basic business law;
• laws, regulations, statutes, policies, and procedures (county/state/federal) applicable to work unit;
• principles and practices of project/program management;
• research/analysis methods and reporting;
• applications and management of automated information systems;
• public relations/public speaking/meeting facilitation.

Some positions require knowledge of employee supervision, training and evaluation.

Some positions require knowledge of terminology and principles, practices and procedures specific to the area of assignment.

Skill in:

• planning and coordinating administrative services and project/program activities;
• negotiating, reviewing, evaluating and interpreting contractual agreements and monitoring compliance;
• use of automated information systems;
• reviewing, analyzing and evaluating information, determining solutions to procedural problems and preparing reports;
• interpreting and applying statutes, regulations, policies and procedures;
• communicating effectively;
• public relations and meeting facilitation.

Some positions require skill in supervising, training and evaluating staff.
Minimum Qualifications

(1) A Bachelor's Degree from an accredited college or university with a major in public administration, business administration, management, or a closely related field as defined by the appointing authority and two years of professional experience in public or business administration.

(Relevant professional experience may substitute for the aforementioned education.)

OR:

(2) Three years with Pima County as an Administrative Specialist or closely related professional administrative classification.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

1. Minimum two (2) years experience in a supervisory role.
2. Experience with medical billing, medical insurance verification, and scheduling within a hospital or clinic setting.
3. Experience working with electronic health records programs.
4. Experience working with low-income, multi-cultural populations.
5. Bi-lingual (English/Spanish).

Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information

Licenses and Certificate: Some positions require a valid Arizona Class D driver's license at the time of application. Failure to maintain the required licensure shall be grounds for termination.

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.

EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.