7136 - Program Specialist - Unclassified

Overall Job Objective

Position Description

There are multiple, temporary, grant-funded positions in the Community Action Agency section within the Department of Community Resources & Workforce Development. Must be willing to work in a fast pace environment to include nights and Saturdays with overtime as needed. OPEN UNTIL FILLED.

Salary Grade: U1

To address the overwhelming need for rental assistance, Pima County is utilizing CARES stimulus funds to immediately hire highly organized, compassionate, and persistent individuals to work directly with families in crisis to complete, process and fund their applications for assistance. Similar to a customer service call center environment, work will primarily be conducted over the phone and via email with limited in-person interaction. Essential duties will include contacting households that have previously submitted applications, in various states of completeness, and directly helping them to re-submit needed documentation to fund their request. Other responsibilities include data entry and working with various databases. Each completed application ultimately injects much needed federal stimulus resources into our community, and most importantly, keeps families from being evicted and landlords paid, a win, win, win. Ideal candidates will be community oriented, mission driven and have empathy to assist the clients. This classification is in the unclassified service and is exempt from the Pima County Merit System Rules.

Duties/Responsibilities

(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)

Participates in the day-to-day operational and support activities of a functional program or work unit;
Provides administrative and other support essential to the completion of program objectives;
Organizes, schedules and conducts various departmental meetings;
Participates in program activities with other departments, governmental agencies and the public;
Provides internal services support by participating in activities with other departments such as Human Resources, Information Technology, Budget, Finance, Purchasing, etc.;
Establishes and maintains liaison with various outside agencies, groups and concerns;
Conducts surveys to gather information for studies or research;
Participates in the development of program goals and objectives and program budgets;
Researches, analyzes and reports on program activities;
May supervise daily staff activities;
May assist in performing public relations activities by speaking and giving demonstrations.

KNOWLEDGE & SKILLS:

Knowledge of:

• practices of program operations and administration;
• principles and practices of budgeting, accounting and financial management;
• principles and practices of effective supervision;
• practices and procedures for providing internal services.

Skill in:

• developing program goals and objectives;
• explaining and demonstrating program activities and requirements to the public;
• communicating effectively, both orally and in writing;
• supervising, training and evaluating support personnel.

Minimum Qualifications

DESIRED QUALIFICATIONS:

A Bachelor's degree from an accredited college or university with a major in management, public or business administration or a field closely related to the program area, as determined by the appointing authority and one year of experience directly related to the nature of the program.

Qualifying education and experience must be clearly documented in the "Education" and Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

1. Community Services: Knowledge/experience providing community resources to the public. Duties will include working with households negatively impacted by COVID-19 and timely processing applications for foreclosure, eviction, job loss and/or utility assistance.
2. Customer Service: Knowledge/experience directly contacting, corresponding and interacting with the public providing services, either remotely or telephonically. Job responsibilities included conducting eligibility interviews, gathering required documentation from constituents and determining eligibility for COVID-19 or income based rental assistance programs while interpreting multiple grant regulations.
3. Data Entry and Databases: Knowledge/experience managing and entering sensitive, high volume data and documents into computer software programs and databases. Duties include appropriate document management, scanning, uploading, data entry and retrieval via multiple databases.
4. Bilingual (English/Spanish), preferred.

Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/score against any advertised Preferred Qualifications. Additional assessments/testing may be required as part of the selection process. Supplemental Information

Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application or appointment.

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.