Accountant - Accounts Receivable

Definition

Under general supervision from the Accounting Manager (AR-OS), performs and analyzes a variety of accounting transactions to ensure that they are carried out, in accordance with generally accepted accounting principles for governmental accounting that meets the objectives of the Community. This position is treated as an FLSA-Exempt position.

Distinguishing Features: This accountant position is distinguished from other accountant positions through the concentration on accounts receivable functions, which include, but are not limited to billing, revenue management, collections, and entity transactions.

Essential Functions: (Essential functions may vary among positions, but may include the following tasks, knowledge, abilities, skills, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions in this classification.)

Examples of Tasks

Reviews and analyzes a variety of accounting transactions involving State, Federal, Community funded programs and other funding sources. Ensures transactions are recorded properly, are debited/credited to the appropriate source/program and comply with generally accepted accounting principles for governmental accounting.

Creates recurring journal entries in accordance financial closing schedule and deadlines using the standard journal-entry-upload template. Prepares recurring and manual journal entries across multiple business units. Provides and validates supporting documentation to substantiate journal entry. Ensures supporting and backup documentation are complete and straightforward.

Prepares monthly account reconciliations across multiple business units using SRPMIC standard format and reports discrepancies to Accounting Manager for proper resolution. Validates the general ledger and sub ledgers are reconciled with resolution to outstanding items monthly. Perform variance analysis of P&L transactions, including sample of transactions for appropriateness. Researches and resolves outstanding reconciling items in a timely manner. Creates adjustment journal entries required to correct balances of general ledger accounts. Identifies and reports any discrepancies to Accounting Manager for proper resolution if needed.

Gathers and prepares data and documents for a variety of financial reports. Maintains appropriately filed documents for easy retrieval, report processing and for audit purposes

Prepares monthly reconciliation reports to bring accounts into proper balance and to ensure subledgers are in balance to the general ledger. Prepares necessary bank transfers, and adjusting and correcting journal entries.

Reviews monthly enterprise activity and transactions for reporting and validity, balancing to the general ledger and agreeing with each enterprise for expediting year end verification. Building business relationship with each enterprise though regular communication to gain confidence in our report data.

Creates invoices for all Tribal Government departments. Monitors aging report to ensure payments have been coded to proper accounting strings and the aging report correctly reflects the current outstanding receivables of the Community. Processes any invoice credit memos when needed.

Monitors Tribal Government revenue. Assists with revenue accruals. Researches any revenue related questions or issues.

Performs annual petty cash audits on all satellite departments

Properly records bank fees and miscellaneous charges.

Carries out collection procedures for Finance as outlined in Finance SOP 3-4. Serves as the collector of Community Member debtors and acts as the liaison with the collection agency for all non-Community Member debtors. Works with OGC on all collection cases that need their input or processing.

Analyzes allowance for doubtful accounts. Ensures the balance is appropriate testing it against the validity of the Community accounts receivable and likelihood of collection.

Completes various month-end closing tasks.

Becomes knowledgeable in other areas of the Finance Department, such as accounts payable, grants and contracts and financial statement preparation through outlined cross training.

Provides assistance to the Accounting Manager or Assistant Finance Director with respect to various accounting or special projects.

Performs other job-related duties as assigned to maintain and enhance departmental operation.

Knowledge, Skills, Abilities, and Other Characteristics:

• Knowledge of the culture, customs, traditions, history and government of the Salt River Pima- Maricopa Indian Community.
• Knowledge of general accounting, auditing, and budgeting principles and practices.
• Knowledge of generally accepted accounting practices for governments (fund accounting).
• Knowledge of the financial reporting requirements of the State and Federal programs with which the Salt River Pima-Maricopa Indian Community is involved.
• Skill in establishing and maintaining effective working relationships with State and Federal representatives, regulatory agencies, Tribal Officials, Community members, SRPMIC department directors and co-workers, and the public.
• Skill in reviewing and evaluating a variety of financial and budgetary records.
• Skill in understanding and applying complex rules, regulations, procedures, and guidelines.
• Skill in preparing a variety of computerized financial and budgetary records and reports.
• Ability to communicate effectively both orally and in writing.
• Ability to prepare and maintain accurate and timely records of financial transactions.
• Ability to utilize the personal computer and related software, such as, but not limited to Excel, Word, and ACCESS, to fulfill job requirements.
• Ability to operate a variety of standard office equipment including adding machines, calculators, typewriters, photocopiers, and FAX machines.

Minimum Qualifications

• Education & Experience - Bachelor's degree from an accredited university in Accounting, Business Administration or closely related field and experience equivalent to three (3) years of full-time professional level accounting work. In lieu of the Bachelor's degree, candidates with an Associate's degree from an accredited college/university in Accounting, Business Administration or closely related area and experience equivalent to five (5) years full-time professional level accounting work will be acceptable.

• Preference will be given to individuals with experience using PeopleSoft software.

• Underfill Eligibility: An enrolled Community Member whom closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill

Underfill Eligibility: An enrolled Community Member whom closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill

Special Requirements

• Special Requirement - Position may require ability to be bonded.

Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background/fingerprint check. Employees are subject to random drug and alcohol testing.

The SRPMIC is an Equal Opportunity employer, consistent with Community and applicable Federal law. Preference will be given to a qualified: Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate.

In order to obtain preference, the following is required: 1) Qualified Community Member Veteran (DD-214) will be required at the time of application submission 2) Qualified Community Member (must provide Tribal I.D at time of application submission),3) Spouse of a Community Member (Marriage License/certificate and spouse Tribal ID or CIB is required at time of application submission), and 4) Native American (Tribal ID or CIB required at time of application submission).

Documents may be submitted by one of the following methods:

1) attach to application

2) fax (480) 362-5860

3) mail or hand deliver to Human Resources.

Documentation must be received by position closing date.

The IHS/BIA Form-4432 is not accepted .

Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters.