Accountant II - Payroll Specialist

Casey Family Programs, an Equal Opportunity Employer, is the nation’s largest operating foundation focused on safely reducing the need for foster care and building Communities of Hope for children and families across America. Founded in 1966, we work in 50 states, the District of Columbia and two territories and with more than a dozen tribal nations to influence long-lasting improvements to the safety and success of children, families, and the communities where they live. Casey Family Programs values inclusion, diversity, equity, and respect for individuals in the workplace. We encourage candidates with diverse lived experience and perspectives to apply.

Casey Family Programs requires a COVID-19 vaccination for in-person work. Therefore, all employees will be required to present proof of vaccination status unless they qualify for a medical or religious exemption.  

Job Summary:

Ensures accurate, cyclical payments to all employees based upon inputs of varying complexity from key departments and time collecting and reporting systems. Prepares monthly payroll-related journal entries to the general ledger for payroll transactions and creates payments to external agencies. Collaborates closely with HR personnel and provides excellent customer service to all staff. Provides documentation in support of various audits and assists in the testing, installation, and implementation of software applications and services.

Essential Responsibilities:

·        Prepares and processes payments to all employees at the Foundation on a semi-monthly basis and ensures accuracy based upon inputs from key departments and time collecting and reporting systems. Provides payroll related information and reports to work unit managers and other internal customers and compiles statistical reports and or payments for external agencies as mandated by law. 60%

·        Supports financial, tax, workers comp, and Employee Retirement Income Security Act (ERISA) pension plan audits by providing transaction-based documentation. Maintains an up-to-date practical knowledge of all types of compensation and various fringe benefits. Works with the HR/PR vendor to ensure appropriate treatment of tax withholdings, deductions, earnings, and requirements from local jurisdictions. 10%

·        Prepares journal entries to the general ledger for payroll transactions and employee leave accruals which all have a direct impact on the Foundation’s financial statements and performance against budget. Processes employee garnishments, tax levies, and child support withholding court orders. Makes appropriate payments to court appointed trustees. 10%

·        Interfaces regularly with Human Resources to ensure accurate payment to employees on family medical leave, short- and long-term disability, bonuses, interim positions, fringe benefits, open enrollment for health and welfare plans. Assist the Human Resources department with processing and reviewing employee additions, terminations, and status changes. 10%

·        Performs project and system work specially to test, install, and implement HR/PR applications and time collecting systems. Assists in the development of business requirements for automated solutions. 10%

Qualifications:

·        Bachelor’s Degree in Accounting or related field, plus at least three years’ experience processing payroll for an organization comprised of 500 or more employees in an automated environment. Equivalent experience and coursework may be considered in lieu of bachelor’s degree. Experience with UKG and NetSuite is strongly preferred.

·        This position also requires extreme accuracy, a strong mathematical aptitude, the ability to pay close attention to detail, highly refined organizational and research skills, and excellent time management skills.

·        Strong verbal and written communication skills are necessary, with emphasis on the ability to make complex payroll language clear to staff in other departments.

·        Internal and external teamwork, priority setting, and the demonstrated use of good judgment are all essential for this position, as is discretion when working with salaries, garnishments, and other confidential matters.

·        Proven experience in Microsoft Office (Excel, Word, and Outlook) is required.

·        Ability to protect the confidentiality of sensitive information by learning and following all relevant policies and protocols and using sound judgment in the handling and sharing of that information.

·        Commitment to equity, and respect for cultural, racial, and gender difference is required. Personal qualities demonstrating adaptability, curiosity, collaboration and a capacity for self-reflection and commitment to lifelong learning are a must.

·        Physical requirements include the ability to lift and reach for light objects; close visual acuity to prepare and analyze data, text, and figures; ability to type utilizing a computer keyboard; ability to travel to outside locations; and the ability to work at a computer for extended periods of time as a primary job function. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

·        Local travel as well as occasional out of town travel may be required. Driving on Casey business may require use of personal vehicle; adherence to vehicle safety guidelines and qualification for insurance is required.