Accounting Clerk Iii (finance) (community Members Eligible For Underfill)

Definition

Under general supervision from the Cashier's Office Supervisor, performs clerical and bookkeeping tasks of a highly skilled and responsible nature, impacting a number of SRPMIC functional areas, including: Water, Lease, Sales Tax, Housing, Fines, Permits, Possessory Interest Tax (PIT), Business License, Check Distribution, and more,. This position is treated as FLSA Non-Exempt.

Essential Functions: Essential functions may vary among positions and may include the following tasks, knowledge, skills, abilities, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions in this classification.

Distinguishing Features: The Accounting Clerk III (Cashier's Office) differs from other Finance Clerk III positions by emphasis on work in multiple functional areas, rather than specialization in a particular Division. Maximum flexibility and job function cross-utilization is the primary focus of this job class.

Examples of Tasks

1. Assists the Cashier's Office Supervisor with mentoring Accounting Clerk II staff members, so they attain the technical skill, customer service skill, and experience necessary to perform successfully- both individually and as a Cashier's Office team.

• Helps prioritize and coordinate workflow for the Cashier's Office staff.
• Helps train the Cashier's Office staff regarding standardization, professional telephone and customer service etiquette and division practices and procedures.
• Assists the Accounting Clerk II staff with general understanding of Cashier's Office transactions and the accounting process.
• Assists the Cashier's Office Supervisor reviewing the work of Accounting Clerk II staff members.
• Assists the Cashier's Office Supervisor continuously improving operational policies, practices, procedures and methodologies for Cashier's Office.

2. Directly assists community members, outside customers, outside vendors, and employees of SRPMIC with a variety of transactions at the Cashiers window, over the phone, or via email:

• Receiving and applying payments and providing customer receipts.
• Opening and Closing Commercial and Residential water accounts.
• Disbursing various AP Checks-ensuring appropriate documentation and workflow tracking.
• Addressing numerous inquiries:

• Solves problems elevated by the Accounting Clerk II staff. Elevates to the Cashier's Office Supervisor as required.

• Answering various in person questions at the Cashiers window-assisting or otherwise routing to the appropriate SRPMIC department or function in Finance.
• Answering the main Finance phone line-assisting or otherwise transferring to the appropriate SRPMIC department or function in Finance.
• Monitoring, addressing, and tracking emails of various subject matter received in a dedicated email box.
• Dispensing Petty Cash
• Validating vouchers and ensuring appropriate journal entry coding.
• Reconciles petty cash and submits check requests, as required.

• Disbursing employee gift cards and ensuring appropriate inventory tracking.

3. Processes various payments received at the Cashiers window, through the mail, and electronically:

• Entering payment receipts into various sub-ledger systems for Water, Lease, Sales Tax, Housing, Fines, and Possessory Interest Tax, and preparing corresponding deposits in the accounting system.
• Researching unidentified payment receipts and determining appropriate coding-through regular communication with other Finance divisions and SRPMIC departments.
• Monitoring bank activity for multiple bank accounts, and ensuring appropriate posting of customer payments received electronically.
• Ensuring timely processing of Lease payments received by SRPMIC and working with other functions to ensure appropriate record keeping for lease transactions.
• Identifying, Scanning, and Depositing customer checks into a variety of designated bank accounts.
• Updating and reconciling the incoming check log for deposited payments.
• Preparing cash bags for pickup and deposit by armored car service.

4. Reconciles entered payment deposits to bank records and supporting documentation.

• Preparing and scanning transaction support and reconciling scanned documents to accounting system deposit entries.
• Reconciling cash receipts in all bank accounts to entries in the accounting system.
• Reconciling sub-ledger payment receipts to accounting system deposit entries.

5. Performs administrative tasks to assist the operations of the Finance department and other SRPMIC departments.

• Preparing payment requests-ensuring appropriate coding and verifying transaction documents for accuracy, completeness and compliance with appropriate departmental policies and procedures.
• Assisting with deposit research and support as requested by SRPMIC departments and other functions within Finance.
• Assisting with quarterly per cap, senior gifts, or lease payout distributions when requested.
• Maintaining office supply inventory for the Finance department
• Operating and ensuring operable condition of Finance department office equipment.

6. Miscellaneous:

• Performing other job-related duties as assigned to maintain and enhance departmental operation.

Knowledge, Skills, Abilities and Other Characteristics:

• Knowledge of the history, culture, laws, ordinances, customs and traditions of the SRPMIC.
• Knowledge of generally accepted accounting practices for governments (fund accounting).
• Knowledge of accounting principles, practices applications in a computerized system.
• Knowledge of the procedures, methods and forms associated with automated accounting systems.
• Knowledge of basic customer service principles and techniques.

• Skill utilizing a computerized financial system, the personal computer and MS Office software including MS Word and MS Excel to fulfill job requirements.
• Skill responding tactfully and courteously to customer inquiries and complaints.
• Skill following verbal and written instructions, policies and procedures.
• Skill entering, accessing and retrieving information from a database.
• Skill making varied arithmetic computations and tabulations rapidly and with high accuracy.
• Skill with both verbal and written communication .

• Ability to develop and maintain positive and effective working relationships at all levels within the department and Community.
• Ability to attend to detail for prolonged periods of time.
• Ability to adapt to changing work situations and environments.
• Ability to assist others and meet schedules in a calm, efficient and effective manner while dealing with interruptions and pressure.
• Ability to operate a variety of standard office equipment including adding machines, calculators, typewriters, photocopiers and FAX machines.
• Ability to work on a team.
• Ability to lift and carry 25 lbs.

Minimum Qualifications

• Education & Experience: High school diploma or GED supplemented by coursework in accounting, bookkeeping or a related field AND experience equivalent to 3 years of full-time bookkeeping or clerical accounting work.

• A minimum of 2 years cash-handling experience is preferred.

• Equivalency:Equivalent combinations of education and experience that will allow the applicant to satisfactorily perform the duties of the job may be considered.
• Underfill Eligibility: An enrolled Community Member whom closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill

Special Requirements

"SRPMIC is an Equal Opportunity/Affirmative Action Employer" Preference will be given to a qualified : Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate.

In order to obtain preference, the following is required:1) Qualified Community Member Veteran (DD-214) will be required at the time of application submission 2) Qualified Community Member (must provide Tribal I.D at time of application submission),3) Spouse of a Community Member (Marriage License/certificate and spouse Tribal ID or CIB is required at time of application submission), and 4) Native American (Tribal ID or CIB required at time of application submission).

Documents may be submitted by one of the following methods:

1) attach to application

2) fax (480) 362-5860

3) mail or hand deliver to Human Resources.

Documentation must be received by position closing date.

The IHS/BIA Form-4432 is not accepted .

Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters.

Benefits:

The SRPMIC offers a comprehensive benefit package including medical, dental, vision, life, disability insurance, and a 401(k) retirement plan. In addition employees enjoy vacation and sick leave and 13 paid holidays.