Job Description
'7 '32:?
EMPLOYMENT OPPORTUNITIES
Job Title: Administrative Assistant
Closing Date: 03/28/2019
DEADLINE: Attach any required documents, i.e., Transcripts, Certificates, diploma and Motor Vehicle
Record, to your online application by midnight on the closing date. Late Applications or documents will not
be considered.
Job Number: 19-242
Job Type: Full-Time Regular
Department: Communication & Public Affairs Office
City: Sacaton, AZLocations: 525 W. Gu U Ki Road
Area of Interest: Administration Support
Salary Type: DOE
Salary/ Hourly Rate: $41,619 Salary
Tribal Driving Permit Required: Yes
DISTINGUISHING FEATURES OF THE CLASS:
The Administrative Assistant performs a variety of administrative support work to ensure smooth and efficient
operation of the office; tasks include managing departmental programs, supervising secretarial and clerical staff.
ESSENTIAL FUNCTIONS:
0 Monitor daily of?ce operations; train, assign duties, evaluate, and discipline clerical staff in accordance to
personnel policies and procedures; maintain confidential employee ?les; authorize timesheets and leave
requests.
0 Develop, maintain, and retrieve spreadsheets and/or databases necessary to prepare monthly, quarterly and
annual reports.
0 Review, edit, and revise correspondence, reports and proposals prepared by staff prior to submission to
director; compose and finalize correspondence from director.
0 Prepare budget forms and assist in overseeing department expenditures; maintain departmental records for
payroll, equipment inventory, cuff account, travel, grant projects, and financial projection.
0 Authorize vouchers and/or purchase orders; oversee the preparation of monthly billing; order supplies and
equipment; solicit and review bids; and oversee maintenance of equipment.
0 Serve as department liaison with other agencies/departments; may perform duties of acting director in their
absence by attending staff, committee and/or Council meetings.
0 Maintain calendar for director; schedule meetings; prepare travel arrangements; ensure director is provided
with regular updates on compliance issues and contracts.
0 Perform other related duties as assigned.REQUIRED KNOWLEDGE, SKILL AND ABILITY:o Considerable knowledge of office management procedures, business English, word processing, etc.
0 Working knowledge of budgets and accounts payable/receivable procedures.
0 Some knowledge of ordinances, practices, procedures, and terminology of governmental operations.
0 Must be skilled in providing superior customer service for both internal and external customers.Ability to plan, supervise and coordinate work of others.Ability to coordinate the completion of multiple assignments.Ability to prepare, justify, and monitor a budget.Ability to establish and maintain effective working relationships with other employees, Community Officials
and the general public.
0 Ability to perform all physical requirements of the position; agree to maintain a Drug-free workplace.REQUIRED EDUCATION/EXPERIENCE:
High School diploma or GED and a minimum of three (3) years full-time administrative support or closely related
work experience to include a minimum of one (1) year supervisory experience.(Internal Employees)As a condition of employment, supervisory experience may be supplemented based on the following terms: Must
successfully complete the following courses within six (6) months from date of hire/transfer; Leadership,
Management and Employment Law series offered through the Gila River Indian Community Leadership Learning
Lab (L3).
ADDITIONAL REQUIREMENTS:
Required to obtain a Tribal Driving permit. Valid state driver’s license with a current proof of driving record for
the past 39 months will be required to qualify for a tribal driving permit. Proof of driving record must be
submitted with application and must not be more than 60 days old from the date of submission of the
application.Supervisory, Salaried Position
Reports to Director or designee
BENEFITS INFORMATION:
- Medical - EPO or FPO Self-Funded Plan utilizing Blue Cross Blue Shield of Arizona Network
- Prescription Program
- Dental - Plan is provided through CIGNA with no deductible for preventive services or $50 (individual)/$150
(family) deductible for basic and major services
- Vision - plan benefits are provided through SightCare of Arizona and carry a $10 co-pay for exams, zero co-
pay
- Life and AD&D - We offer voluntary or supplemental life insurance for Employee & Dependents through
METLIFE Group Insurance. GRIC pays the full cost for your Basic Life and AD&D.Other Voluntary Benefits -
- Flexible Spending Account (FSA)
° Short Term Disability
- Long Term Disability
- Employee Assistance Program
- 12 Paid Holidays
- Vacation Leave
- Sick Leave
Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference
Act (Title 25, US. Code, Section 472 and 473). The Gila River Indian Community is also committed to achieving
the full and equal opportunity without discrimination because of Race, Religion, Color, Sex, National Origin,
Politics, Marital Status, Physical Handicap, Age or Sexual Orientation. In other than the above, the Gila River
Indian Community is an Equal Opportunity Employer.If you are claiming Preference in one or more of the following categories please attach a copy of the
required documentation to the completed Employment Application.Preference for Community Members (with proof of enrollment)Preference for Native Americans (must meet membership requirement of a federally recognized Tribe.)
Preference point for Spouse of Community Member (with proof of spouse enrollment)Preference point for Veteran (must meet statutory requirements)
HUMAN RESOURCES WILL NOT MAKE COPIES OF APPLICATIONS OR DOCUMENTS BEING
SUBMITTED.
Visit our GRIC website and apply online:
www.gilariver.org
EMPLOYMENT OPPORTUNITIES
Job Title: Administrative Assistant
Closing Date: 03/28/2019
DEADLINE: Attach any required documents, i.e., Transcripts, Certificates, diploma and Motor Vehicle
Record, to your online application by midnight on the closing date. Late Applications or documents will not
be considered.
Job Number: 19-242
Job Type: Full-Time Regular
Department: Communication & Public Affairs Office
City: Sacaton, AZLocations: 525 W. Gu U Ki Road
Area of Interest: Administration Support
Salary Type: DOE
Salary/ Hourly Rate: $41,619 Salary
Tribal Driving Permit Required: Yes
DISTINGUISHING FEATURES OF THE CLASS:
The Administrative Assistant performs a variety of administrative support work to ensure smooth and efficient
operation of the office; tasks include managing departmental programs, supervising secretarial and clerical staff.
ESSENTIAL FUNCTIONS:
0 Monitor daily of?ce operations; train, assign duties, evaluate, and discipline clerical staff in accordance to
personnel policies and procedures; maintain confidential employee ?les; authorize timesheets and leave
requests.
0 Develop, maintain, and retrieve spreadsheets and/or databases necessary to prepare monthly, quarterly and
annual reports.
0 Review, edit, and revise correspondence, reports and proposals prepared by staff prior to submission to
director; compose and finalize correspondence from director.
0 Prepare budget forms and assist in overseeing department expenditures; maintain departmental records for
payroll, equipment inventory, cuff account, travel, grant projects, and financial projection.
0 Authorize vouchers and/or purchase orders; oversee the preparation of monthly billing; order supplies and
equipment; solicit and review bids; and oversee maintenance of equipment.
0 Serve as department liaison with other agencies/departments; may perform duties of acting director in their
absence by attending staff, committee and/or Council meetings.
0 Maintain calendar for director; schedule meetings; prepare travel arrangements; ensure director is provided
with regular updates on compliance issues and contracts.
0 Perform other related duties as assigned.REQUIRED KNOWLEDGE, SKILL AND ABILITY:o Considerable knowledge of office management procedures, business English, word processing, etc.
0 Working knowledge of budgets and accounts payable/receivable procedures.
0 Some knowledge of ordinances, practices, procedures, and terminology of governmental operations.
0 Must be skilled in providing superior customer service for both internal and external customers.Ability to plan, supervise and coordinate work of others.Ability to coordinate the completion of multiple assignments.Ability to prepare, justify, and monitor a budget.Ability to establish and maintain effective working relationships with other employees, Community Officials
and the general public.
0 Ability to perform all physical requirements of the position; agree to maintain a Drug-free workplace.REQUIRED EDUCATION/EXPERIENCE:
High School diploma or GED and a minimum of three (3) years full-time administrative support or closely related
work experience to include a minimum of one (1) year supervisory experience.(Internal Employees)As a condition of employment, supervisory experience may be supplemented based on the following terms: Must
successfully complete the following courses within six (6) months from date of hire/transfer; Leadership,
Management and Employment Law series offered through the Gila River Indian Community Leadership Learning
Lab (L3).
ADDITIONAL REQUIREMENTS:
Required to obtain a Tribal Driving permit. Valid state driver’s license with a current proof of driving record for
the past 39 months will be required to qualify for a tribal driving permit. Proof of driving record must be
submitted with application and must not be more than 60 days old from the date of submission of the
application.Supervisory, Salaried Position
Reports to Director or designee
BENEFITS INFORMATION:
- Medical - EPO or FPO Self-Funded Plan utilizing Blue Cross Blue Shield of Arizona Network
- Prescription Program
- Dental - Plan is provided through CIGNA with no deductible for preventive services or $50 (individual)/$150
(family) deductible for basic and major services
- Vision - plan benefits are provided through SightCare of Arizona and carry a $10 co-pay for exams, zero co-
pay
- Life and AD&D - We offer voluntary or supplemental life insurance for Employee & Dependents through
METLIFE Group Insurance. GRIC pays the full cost for your Basic Life and AD&D.Other Voluntary Benefits -
- Flexible Spending Account (FSA)
° Short Term Disability
- Long Term Disability
- Employee Assistance Program
- 12 Paid Holidays
- Vacation Leave
- Sick Leave
Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference
Act (Title 25, US. Code, Section 472 and 473). The Gila River Indian Community is also committed to achieving
the full and equal opportunity without discrimination because of Race, Religion, Color, Sex, National Origin,
Politics, Marital Status, Physical Handicap, Age or Sexual Orientation. In other than the above, the Gila River
Indian Community is an Equal Opportunity Employer.If you are claiming Preference in one or more of the following categories please attach a copy of the
required documentation to the completed Employment Application.Preference for Community Members (with proof of enrollment)Preference for Native Americans (must meet membership requirement of a federally recognized Tribe.)
Preference point for Spouse of Community Member (with proof of spouse enrollment)Preference point for Veteran (must meet statutory requirements)
HUMAN RESOURCES WILL NOT MAKE COPIES OF APPLICATIONS OR DOCUMENTS BEING
SUBMITTED.
Visit our GRIC website and apply online:
www.gilariver.org
02731013