Mountain Park Health Center

Phoenix, AZ

Administrative Assistant

Posted 6 days ago

Job Description

SUMMARY

Answers phones and greets visitors to Mountain Park Health Center administrative area. Performs administrative support services to assist medical staff and administration with the implementation of general business processes. Sorts and distributes mail.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

  1. Completes and submits assigned meeting minutes within one week of meeting date to the chair of that meeting.
  2. Takes telephone messages accurately, with name, phone number, date and purpose of message.
  3. Filing is completed within one week of the date the document is received.
  4. Voicemail and email is checked by the end of the workday.
  5. Minutes are distributed to all committee members within three days of final approval date.
  6. Mail is distributed, date stamped and postage is applied on a daily basis.
  7. Assigned projects are completed on time.
  8. Must be able to embrace differences among people and able to interact with internal staff as well as external contacts in a culturally competent and respectful manner.
  9. Other duties as assigned.

ADDITIONAL RESPONSIBILITIES
  1. Promotes positive patient/guest relation in accordance with Mountain Park Health Center policies, providing a high level of quality in personal attention and service to patients and visitors.

  1. If in a nonexempt position, does not incur excessive overtime. Does not work overtime without prior written approval of his/her supervisor. If in a supervisory position, controls the overtime expended by his/her subordinates within the policies and practices of the facility.

  1. Complies with the organization Safety Policies and Procedures. Ensures compliance with governmental licensing and regulatory requirements where applicable. Conducts annual review of and complete/suggest on-going revisions of the Policies and Procedures specific to his/her department. Maintains familiarity with and abide by all established facility and departmental policies and procedures, noting changes when they are published/posted. Conducts himself/herself in a manner consistent with the Mission Statement and Values of Mountain Park Health Center.

  1. Observes and respects the confidentiality of information in regard to patients, visitors and fellow employees including salary information, if exposed to any of the above referenced information in the course of his/her job function.

  1. Dresses according to the organizations dress code policy and procedure, as well as, complies with specific departmental regulations pertaining to employee appearance.

  1. Demonstrates an understanding of facility organizational structure by utilization of appropriate channels of communication. Maintain consistent, timely communication regarding all facets of departmental activities with his/her co-workers, therefore, demonstrating good customer service skills with both external and internal customers.

  1. Must be able to embrace differences among people and able to interact with internal staff as well as external contacts in a culturally competent and respectful manner.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED)

Minimum 6 months previous administrative assistant experience required.

Previous C-Level administrative support experience is preferred.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

CERTIFICATES, LICENSES, REGISTRATIONS

None

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts. The noise level in the work environment is usually moderate.

Mountain Park Health Center (MPHC) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to all federal and state law, MPHC prohibits discrimination based on sexual orientation and gender identity. MPHC complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.


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