ADMINISTRATIVE ASSISTANT

Research Advancement Manager

Arizona State University

Campus: Tempe

JR123209

End Date: July 22, 2026

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field including two (2) years managerial experience; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

The School of Biological and Health Systems Engineering (SBHSE) is seeking a talented individual to join the team and support the advancement of critical research initiatives. SBHSE is a school in the Ira A. Fulton Schools of Engineering and works at the interface of technology and medicine on challenges that are critical to the advancement of health and scientific discovery. Under administrative direction of the School Director, the Research Advancement Manager provides leadership to enhance and increase the success of the research enterprise of SBHSE. As such, SBHSE is seeking a candidate who has demonstrated success in building a collaborative team and effectively supporting research advancement strategies and proactive activities.

The position directs and supervises pre- and post-award management of the unit’s sponsored research projects by providing oversight of the research pre-award team in the development, preparation, and submission of sponsored projects proposals to various funding agencies and oversight of the post-award team in the administration and financial oversight of sponsored and non-sponsored projects and leads the professional development of the staff.

Position Salary Range:

$66,000-$85,000 per year; DOE

Essential Duties:

Leadership

·      Leads new administrative initiatives impacting research administration and compliance.

·      Provides research administration specific guidance to leadership including pre- and post award activities, requests, policies, and practices.

·      Serves as primary liaison and subject matter expert for resolution of issues related to sponsored research, strategic planning and implementation of SBHSE’s research goals and objectives.

Personnel Management/Supervision

·      Responsible for personnel actions in accordance with university polices.

·      Conducts employee reviews and makes recommendations on promotions and annual merit increases.

·      Supervises and mentors pre and post award research advancement staff to verify that all SBHSE and established ASU research processes are properly implemented.

·      Provides training, coaching, and development opportunities for team members.

Workload in Pre-Award/Proposal/Contractual Support

·      Responsible for development, preparation, and submission of research proposals.

·      Administrative resource to investigators; provide guidance and counsel during development and proposal submission.

·      Assists with post submission action items requested by the sponsor such as just-in-time requests, revised budgets, scope of work changes, and additional certifications.

·      Manages cost share, limited submissions, and internal funding initiatives.

Communications

·      Communicates changes in policy/process and provide guidance to faculty and staff to ensure awareness and compliance.

·      Exercises the highest level of discretion in dealing with sensitive and/or confidential information concerning professional and personal issues.

·      Responds to requests timely using effective interpersonal communication, critical thinking, and problem-solving skills and methods.

Desired Qualifications:

·      Experience partnering with faculty and managing a diverse portfolio of sponsored projects in a high-volume, deadline-driven environment.

·      Demonstrated leadership skills, including initiative, sound judgment, diplomacy, and the ability to effectively manage competing priorities and complex situations.

·      Experience leading or coordinating teams and fostering a collaborative, customer-focused work environment.

·      Evidence of strong organizational, analytical, and problem-solving skills with exceptional attention to detail.

·      Excellent written, verbal, and interpersonal communication skills, with the ability to build and maintain effective relationships with faculty, staff, and external stakeholders.

·      Experience working collaboratively across multiple disciplines in a complex research environment.

·      Experience implementing or supporting process improvements that enhance operational effectiveness and customer service.

·      Experience working in higher education or another research-intensive organization.

·      Demonstrated knowledge of policies, regulations, and strategies pertaining to proposal, grants, and contracts administration.

·      Must be able to communicate effectively, comprehend information, and perform the essential functions of the position, with or without reasonable accommodation.

·      Ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.

Working Environment:

·      Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%).

·      Infrequent bending, reaching, lifting, pushing and pulling up to 25 pounds (5%).

·      Regular use of standard office equipment including but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals. 

Flexible Work Options

ASU is a diverse enterprise with a wide variety of work and learning modes, locations, and a commitment to sustainability, innovation, and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market. 

·      SBHSE supports a hybrid work arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location, subject to review and approvals per ASU policy.

Department Statement:

At the Ira A. Fulton Schools of Engineering, we are delivering a world-class learning experience for our students and advancing research and innovation — all at scale. The Fulton Schools research enterprise leads use-inspired research and key national initiatives, including the Southwest Advanced Prototyping Hub, accelerating microelectronics and workforce development for the Department of Defense. We also lead the Electrified Processes for Industry Without Carbon Clean Energy Manufacturing Institute, supported by the Department of Energy, aiming to reduce carbon emissions and strengthen manufacturing. Additionally, we lead an NSF Engineering Research Center developing sustainable civil infrastructure and partner with another ERC advancing clean water technology.

See https://www.asu.edu/aad/manuals/acd/acd401.html and https://www.asu.edu/titleIX/.

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

TO LEARN MORE AND APPLY, GO TO:

engineering.asu.edu/hiring  

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$23798.htmld

To be considered, your application must include all of the following attachments:

·      Cover letter

·      Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This NewAmerican University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

About Arizona State University

Recognized by U.S. News & World Report as the country’s most innovative school, Arizona State University is where students and faculty work with NASA to develop, advance and lead innovations in space exploration.

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