ADMINISTRATIVE SPECIALIST

Administrative Specialist

Arizona State University

Req ID# 82958BR

Campus: Tempe

Department: Auxiliary Business Services

Job Description

Under general supervision, performs complex administrative duties of a responsible, sensitive, and confidential nature requiring considerable independence of action in support of a high-level executive of the University.

Full-Time/Part-Time: Full-Time

Salary Range: Depends on experience

Close Date: 01-September-2022

Essential Duties

• Manages or assists in the management of the executive's calendar.
• Works closely with other university offices in coordinating the executive's involvement in university events.
• Coordinates and arranges for the executive's travel.
• Coordinates or assists in coordinating events, including arranging equipment and catering; sending invitations and managing RSVPs.
• Compiles, prepares, and maintains background material related to meetings, events and travel; coordinates and tracks follow-up.
• Independently composes correspondence on a variety of subjects requiring judgment, originality, and knowledge of issues involved.
• Provides word processing, transcription of dictation, and processing of correspondence and e-mail.
• Answers phones, greets visitors, and directs questions to appropriate offices for resolution.
• Schedules and may attend meetings and conferences.
• Maintains files; completes requests, records, submits and tracks all purchase requests/vouchers.
• Provides back-up to other staff in the office.

Minimum Qualifications

Bachelor's degree and five (5) years of executive-level administrative support experience; OR, Nine (9) years of executive-level administrative support experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience with calendaring at an executive level.
• Experience booking travel.

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%) Sitting maybe in a high stool or a typical office chair.
• Ability to clearly communicate to perform essential functions.
• Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.
• Travel between campuses as needed to assist in staff coverage.

Department Statement

Parking and Transit Services (PTS) plays an integral role in support of the development of Arizona State University by managing the parking and commuter options on the four campuses. PTS manages a 24,000+ parking inventory system wide and strongly encourages the use of more environmentally friendly transportation options by subsidizing programs such as inter campus shuttles, carpool, car-sharing, and public transit. These services assist ASU students, faculty, and staff in traveling to, around, and between campuses. PTS also provides ambassador and bike valet services to ensure a culture of safety for all pedestrians navigating the most populated campus areas. PTS employees work in a dynamic and rapidly expanding University department and enjoy the benefits, professional growth, and job satisfaction associated with working for this nationally recognized leader among public institutions and the model for the New American University.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Only electronic applications are accepted for this position.

To view the entire position description and to apply, please go to: https://sjobs.brassring.com/TGnewUI/Search/Home/Home?partnerid=25620&siteid=5494#jobDetails=4607133_5494