Business Operations Division Manager (1135 - Division Manager Public Health)

Overall Job Objective

Position Description

OPEN UNTIL FILLED

Salary Grade: 18

Pay Range
Full Range: $88,881 - $133,321 Annually

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.

The Business Operations Division Manager plays a pivotal role in overseeing a range of critical functions within the organization, including, managing and leading a diverse team responsible for warehouse and supply chain, department health fund and grant budgets, vital records, contract management, revenue cycle management travel coordination, fleet management, asset/inventory management, and IT services. This Business Operation Division Managers responsibilities will encompass collaboration with other County departments ensuring the efficient flow of goods and services, fiscal responsibility, compliance, and the overall success of these key operational areas. This role reports to the Deputy Director of Operations and is a member of the senior leadership team.

This classification is in the unclassified service and is exempt from the Pima County Merit System Rules. Duties/Responsibilities

(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)

Plans, organizes and directs the activities of an administrative support services unit for a major department or department cluster;

Directs coordination of fiscal and administrative activities with the corresponding functional areas of central services departments (i.e. Finance & Risk Management, Procurement, Facilities Management, Human Resources, etc.);

Provides services to departments, including, but not limited to accounting, budgets, accounts receivable, procurement, human resources, payroll, and risk management;

Directs the development and implementation of administrative procedures applicable to the department's functional areas;

Directs the preparation and administration of the department's support services budget and coordinates the preparation of all department and division budgets;

Assigns, trains, supervises and evaluates the work of subordinate staff;

Studies, recommends and implements process improvements, which affect the economy and efficiency of operation of the department.

KNOWLEDGE & SKILLS:

Knowledge of:

• principles and practices of public administration;
• principles and practices of financial management;
• governmental accounting practices and procedures;
• principles and practices of leadership and management;
• principles and practices associated with the area of assignment;
• relevant Federal, State and local laws, rules and regulations;
• principles and practices of risk management and loss control.

Skill in:

• assigning and directing the work of professional and administrative staff;
• communicating effectively, both orally and in writing;
• establishing and maintaining effective working relationships;
• analyzing difficult administrative and financial problems and presenting solutions clearly and concisely.

Minimum Qualifications

Bachelor's degree from an accredited college or university in business or public administration or a closely related field and three years of professional administrative experience, which involved managerial responsibilities.

(Relevant experience and/or education from an accredited college or university may be substituted.)

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications:

(Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

1. Experience with financial acumen, particularly budget development, and management of operational budget of at least $10M.
2. Experience with cost principles and matching principles.
3. Experience with grants and contract management (i.e., Procurement Standards).
4. Minimum three (3) years experience in process improvement initiatives related to large-scale projects.
5. Minimum five (5) years experience leading teams with varying objectives and complex projects.
6. Experience building and/or optimizing systems for efficiency and sustainability.

Selection Procedure:

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. Additional assessments/testing may be required as part of the selection process.

Supplemental Information

Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant's suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services' review and approval of the candidate's driving record.

Special Notice: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.

EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.