Arizona State University

Phoenix, Arizona, United States

BUSINESS OPERATIONS SPECIALIST

Posted over 1 month ago · Full time · $45,000.00 - $55,000.00 Annually

Job Description

Business Operations Specialist

Arizona State University

Center for the Future of AZ

Campus: Downtown Phoenix

98978BR

 

Job Description

The Center for the Future of Arizona (CFA) seeks a Business Operations Specialist to assist the organization’s fiscal and business operations efforts. This position plays a critical role in ensuring the organization achieves its mission to bring Arizonans together to create a stronger and brighter future for the state.  

 

The Business Operations Specialist is responsible for performing a variety of complex, technical clerical accounting and bookkeeping functions, including gathering from multiple sources to create detailed, accurate reports. The role is responsible for accuracy of complete, systematic set of transactions in a specialized capacity using various computer skills. The Business Operations Specialist is based in the Phoenix metro area. This position reports to the Director, Fiscal and Business Operations and works closely with CFA staff, vendors, and collaborators to support the success of the organization. 

 

Salary Range

$45,000 - $55,000 per year; DOE

 

Close Date

04-March-2024

 

Essential Duties

·        Process accounts payable invoices, employee reimbursements and other cash disbursements in compliance with the policies and procedures of the organization. 

·        Analyzes transactions and documents procedures to ensure compliance with accounting principles and the organization’s regulations.  

·        Review and code invoices or other transaction documents for accuracy, completeness and compliance with pertinent organization or sponsor requirements. 

·        Coordinate the monthly employee credit card statement process, review for accuracy and completeness and proper coding in the accounting software. 

·        Create invoices as requested, process cash receipts, review and follow up on outstanding account receivable balances. 

·        Contact CFA staff, vendors, or other appropriate personnel regularly to resolve problems, keep all parties informed and to serve as a reference source; composes correspondence of a technical nature pertaining to assignments. 

·        Assist with special projects and other duties as assigned. 

 

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Seven (7) years of related experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

 

Desired Qualifications

·        Experience contributing to cultivating a welcoming, inclusive, and equitable workplace.  

·        Evidence of effective written and verbal skills

·        Evidence of having a track record as an implementer who thrives on effectively managing multiple streams of work concurrently.  

·        Experience in relationship building with a sincere commitment to work collaboratively with all internal and external partners. 

·        Experience in being a self-starter, able to work independently and collaboratively, and with strong analytical skills. 

·        Experience leading entrepreneurial and proactive approaches to problem solving.  

·        Experience working in a non-profit organization. 

·        Experience in Microsoft Office (PowerPoint, Word, Excel, Outlook) and Salesforce (or other CRM applications). 

·        Experience in working with QuickBooks Online. 

 

Working Environment

·        Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse. 

·        Hybrid work schedules available. 

·        Required to stand for varying lengths of time. 

·        Occasional bending, reaching, lifting, pushing, and pulling up to 20 pounds. 

·        Regular activities require the ability to quickly change priorities, which may include and/or are subject to resolution of conflicts. 

·        This position is based in the Phoenix metro area. 

 

Department Statement

The Center for the Future of Arizona (CFA) brings Arizonans together to create a stronger and brighter future for our state. CFA listens to Arizonans to learn what matters most to them, shares trusted data about how Arizona is doing, brings critical issues to public attention, and works with communities and leaders to solve public problems. CFA works across the full spectrum of important issue areas and has deep and ongoing work in education, workforce, and civic participation, recognizing how central these are to a bright and prosperous future for our state. A self-defined “do tank,” CFA is data-based, action-oriented and committed to advancing prosperity, quality of life and opportunity for all Arizonans. For more information about CFA and our current efforts, please visit www.arizonafuture.org. 

 

Center for the Future of Arizona is a 501(c)3 non-profit organization, supported by public and private donors and organizations from across Arizona and throughout the country. CFA was a finalist for the Phoenix Business Journal's 2022 Best Places to Work, and is committed to providing a positive space and place for teams to thrive. 

 

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

 

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

 

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

 

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

 

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

 

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

 

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

 

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

 

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

 

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

 

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

 

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

 

Only electronic applications are accepted for this position.

 

To view full description or to apply please click this link: https://sjobs.brassring.com/TGnewUI/Search/Home/Home?partnerid=25620&siteid=5494#jobDetails=4893722_5494


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