BUSINESS OPERATIONS SPECIALIST

Business Operations Specialist

Arizona State University

Walter Cronkite School of Journalism and Mass Communication

Campus: Downtown Phoenix

JR102232

End Date:

February 21, 2025

Apply before midnight Arizona time

Job Description:

Salary: The salary range for this position is $50,000 to $56,000 depending on experience.

The Walter Cronkite School of Journalism and Mass Communication and Arizona PBS seek a Business Operations Specialist to join its fiscal and business operations team. This position will play a key role in monitoring and controlling daily business and financial operations.

Essential Duties:

·       Processes travel reimbursements, purchase of supplies, services, and equipment with use of P Card and other purchasing documents in accordance with established procurement and financial policies.

·       Processes and reconciles accounts receivable, ensuring funds are appropriately deposited into university and foundation accounts.

·       Prepares and summarizes a variety of routine operational and status reports to management including but not limited to: financial performance of programs/projects and personnel costs to provide trends for decision making by unit leadership.

·       Travel processing in the Concur travel system, including trip request submissions and approvals, expense report review and approvals, and travel expense tracking.

·       Distributes expenses as directed among accounts to ensure accurate accounting of the use of funds; performs account reconciliations.

·       Takes appropriate action to ensure expenditures conform to project funding changes; initiates financial documents to ensure proper recording of revenue and expense.

·       Remains current regarding all newly created, changed and/or updated policies, practices and methods.

·       Performs routine accounting, and other financial or related functions, processes routine payroll transactions in compliance with applicable policies and procedures.

·       Assists in implementation of procedures for daily operations of assigned functions according to established policies; prepares and updates desk manuals.

·       Maintains and controls department records, files and inventory functions to ensure compliance with all requirements and policies.

Desired Qualifications:

·       Experience with Workday or other accounting software.

·       Demonstrates knowledge of ASU financial and administrative systems: ASU and Foundation Workday, Workday HCM, Concur, ability to adapt to new technology.

·       Experience in working effectively in an environment subject to tight deadlines and quickly changing priorities.

·       Experience with PC based software for creating spreadsheets, word processing and presentations.

·       Evidence of effective communications skills.

·       Experience in adapting to new technology.

·       Experience in coordinating activities and establishing priorities.

Working Environment:

·       Our office is located at 555 North Central Avenue, Phoenix.

·       Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.

·       Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.

·       Communicate to perform essential functions.

·       Use standard office equipment including but not limited to, computer workstation/laptop (keyboard, monitor, mouse), printer, calculator, copier, telephone and associated computer/technology peripherals.

Minimum Qualifications:

Associate's degree and one (1) year of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Instructions to Apply

Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$2183.htmld

To be considered, your application must include all of the following attachments:

·       Cover letter

·       Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law. 

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

About Us

Notice: If you are a Current Employee or Contingent Worker, please log into Workday to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward.

About Arizona State University

Recognized by U.S. News & World Report as the country’s most innovative school, Arizona State University is where students and faculty work with NASA to develop, advance and lead innovations in space exploration.

To view full description or to apply please click this link: https://asu.wd1.myworkdayjobs.com/en-US/ASUStaffCareers/details/Business-Operations-Specialist_JR102232?q=jr102232