Buyer Sr - Pharmacy

Job CategoryProfessional

ScheduleFull time

Shift1 - Day Shift

SUMMARY:

Reviews and coordinates routine and complex purchase requests, including requests for quotes, bids and proposals and creates purchase orders in accordance with established policies and processes. Submits purchase orders to vendors electronically or by facsimile and ensures confirmations and delivery of items purchased are received. Reviews purchasing reports and identifies and corrects any discrepancies. Researches and selects medications and supplies according to quality, price, and serviceability standards. Meets with vendor representatives and controls vendor actions within the TMC Vendor policy guidelines. Oversees drug inventory for both TMC main campus and TMC Health Cancer Care Center.

ESSENTIAL FUNCTIONS:

• Requisitions and orders medications, supplies and equipment in accordance with established processes and policies.
• Confers with suppliers ensuring delivery, quantity, and prices are correct in accordance with current contract and Vizient Novation pricing.
• Identifies all problems with orders and ensures complete follow-up on problems encountered in inventory control.
• Coordinates return of medications, equipment and supplies.
• Communicates necessary information to appropriate personnel regarding wholesaler shortages, vendor back-orders, recalls and unexpected usage of pharmaceuticals and supplies.
• Provides information to Accounts Payable required for new vendor set up.
• Processes system orders, manual orders submitted via requisition, and may also be required to place orders through a vendor website with purchase order or credit card.

• Purchases meds and controlled substances and follows chain of custody requirements for these purchases.
• Reviews necessary databases and notifies the department if medications/supplies are on back order and follow ups to ensure receipt of merchandise occurs or if substitute products needs to be identified and ordered.
• Prioritizes orders and confirmations to ensure any rush orders are handled in a timely manner to ensure all patient needs are met.
• Review daily, weekly and monthly reports, research and resolve issues take appropriate action in a timely manner.
• Collaborates with Accounts Payable staff to resolve payment issues on Match Exception Report.
• Serves as a liaison between suppliers and hospital staff for information on products or services, sources of supply, pricing and resolution of any issues.
• Manages and/or coordinates multiple projects and equipment acquisitions which are routine; assists with those large in scope, complex in nature, or involving major equipment acquisition.
• Adheres to and supports team members in exhibiting TMCH values of integrity, community, compassion, and dedication.
• Adheres to TMCH organizational and department-specific safety and confidentiality policies and standards.

Performs related duties as assigned.

MINIMUM QUALIFICATIONS

EDUCATION: High school diploma or general education degree (GED); bachelors degree preferred.

EXPERIENCE: Three (3) years of hospital pharmacy technician experience required; preferably in an acute care setting. One (1) year of inventory analysis experience preferred.

LICENSURE OR CERTIFICATION: Current state licensure from the Arizona State Board of Pharmacy Technician preferred.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of purchasing principles and practices.

Some Positions: Knowledge of medical and pharmaceutical terminology.

Skill in organizing tasks and tracking purchase requests and orders.

Ability to prioritize and manage timelines.

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

Ability to complete routine reports and correspondence.

Ability to listen and accurately interpret others communication or instructions to take appropriate action.

Ability to speak effectively before groups of customers or employees of organization.

Ability to calculate figures and compute rate, ratio, and percent and to draw and interpret bar graphs and apply basic algebraic concepts.

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.

Ability to deal with problems involving a few concrete variables in standardized situations.