Closeout Specialist Sr

Arizona State University

Closeout Specialist Sr

Campus: Tempe

JR107278

End Date: June 24, 2025

Department Statement:

• What’s in it for you?
• Looking for an employer that offers you solid growth opportunities, as well as an inclusive culture and work/life balance? ASU offers the following:
• Flexible work schedules
• 22 days of accrued vacation leave, 12 days of accrued sick leave and 10 paid holidays annually for all staff.
• Tuition Reduction Program for staff members, their spouses, and dependents, available on day one. For more information visit https://cfo.asu.edu/reduced-tuition
• 12 weeks of paid parental leave following the birth or adoption of a child
• Affordable benefits package including dental, vision, and life insurance benefits. More information available at https://cfo.asu.edu/benefits
• Retirement program designed to promote long-term savings and provide income upon retirement which includes Arizona State Retirement System (ASRS)
• Paid time for volunteer and professional development
• Wellness program for preventative health education and screenings
• Disability and leave program for income protection
• Free and confidential Employee Assistance services, helping to manage personal difficulties or life challenges
• ASU Discounts to sports/events along with discounts with ASU partnerships
• ASU Facilities Development and Management (FDM) maintains and services all university-owned property, and develops and constructs innovative and sustainable facilities. FDM’s vision is to contribute to and guarantee the success of the university’s mission by creating and caring for the ASU campus and environment. We provide quality customer service, effectively steward our resources, and meet the needs of the university through creative and collaborative efforts.
• Facilities Development and Management at ASU employment requires current eligibility to legally work in the United States.
• Facilities Development and Management will not be a sponsor for this position.
• This position is located at the University Services Building, 1551 S. Rural Road, Tempe, AZ (on Rural Road south of Apache Blvd).

This position requires that you must possess a valid Arizona driver's license (minimum of Class D) upon employment and maintain throughout employment. Post-offer of employment, selected candidate must possess an acceptable driving record which is 5 or fewer points in the most recent 39-month period from date of hire.

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of all background, including fingerprint checks.

Apply before 11:59 PM Arizona time the day before the posted End Date.

Job Description:

Capital Programs Management Group seeks a Closeout Specialist Sr to coordinate and communicate with General Contractors and Design Professionals to gather and file all the contractually-required documents for FDM’s capital projects.

Essential Duties:

• Coordinate directly with external companies (General Contractors and Design Professionals) to ensure documents are collected, verified and saved to project folders.
• Coordinate with internal staff including Capital Project Managers, Capital Planning Services, and ASU Permitting.
• Interpret requirements and authorize exceptions to policy within defined limits.
• Coordinate or perform data collection, analysis, reporting, documentation and other duties to ensure accurate and timely processing or development of required reports.
• Recommend new or revised document-handling procedures.
• Coordinate and implement approved changes in procedures affecting assigned function.
• Update affected procedure manuals.
• Maintain unit documents such as spreadsheets.
• Ensure adherence to procedure and monitor/checks for accuracy.
• Coordinate, schedule and track progress of obtaining and verifying vendor documents.
• Respond verbally or in writing to inquiries, complaints, or problems and make necessary adjustments.
• Act as the primary contact for vendor documents with our vendors.
• Respond to administrative questions and ensure necessary follow up.
• Participate in special projects with staff as directed.

DAYS AND SCHEDULE: Monday – Friday, 8:00 am – 5:00 pm

Salary rate: $21.73 - $22.68 per hour. ASU offers a comprehensive benefits package with the State of Arizona.

Desired Qualifications:

Experience in:

• Customer relations
• Being thorough, with strong attention to detail
• Microsoft Office: Outlook, OneNote, Word, and Excel
• Problem solving
• Evidence of effective communication skills

Working Environment:

Activities are primarily performed in a regular, climate-controlled office setting subject to extended period of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work. Frequent bending, reaching, lifting, pushing, and pulling up to 25 pounds.

Minimum Qualifications:

High School Diploma and three years (3) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Instructions to Apply

Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$7767.htmld

To be considered, your application must include all of the following attachments: 

Cover letter

Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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ASU Statement 

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe. 

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report 

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456. 

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement 

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement 

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

About Arizona State University

Recognized by U.S. News & World Report as the country’s most innovative school, Arizona State University is where students and faculty work with NASA to develop, advance and lead innovations in space exploration.

To view full description or to apply please click this link:

https://asu.wd1.myworkdayjobs.com/en-US/ASUStaffCareers/details/Closeout-Specialist-Sr_JR107278?q=JR107278