Controller (hhs)

Definition

Under supervision of the CFO for the HHS department, manages the day-to-day accounting operations, financial reporting, and budgeting. Ensures all work in the functional areas are carried out in accordance with generally accepted accounting principles (GAAP) for governmental accounting that meets the objectives of the Salt River Pima-Maricopa Indian Community (SRPMIC). This job class is treated as FLSA Exempt.

Essential Functions: Essential functions may vary among positions and may include the following tasks, knowledge, skills, abilities and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions in this classification.

Examples of Tasks

Tasks:
1. Mentoring, Supervision & Leadership: Helps mentor the assigned staff, so they attain superior technical and customer service skills along with experience necessary to perform independently and complete projects accurately and on time.

• Counsels, advises and trains employees.
• Ensures an environment that motivates, coaches and mentors direct reports to perform their best.
• Helps prioritize and coordinate the financial priorities, goals and objectives of the operating divisions, as well as the procure-to-pay process.
• Evaluates the performance of the assigned staff and prepares the Employee Performance Appraisal Reports (EPAR).
• Maintains accuracy of timekeeping system and associated documentation for staff and approves leave requests.
• Monitors staff effectiveness and recognizes achievements as well as manages improvements in performance.

2. General Processes and Controls: Ensures complete, accurate desktop procedures and standard operating procedures are maintained for all areas of responsibility.

• Ensures the accuracy of internal control narratives, updating as necessary when processes and procedures change.

3. Consultation and Quality Control : Assists the CFO in a senior consultation role by identifying opportunity enhancement of the HHS finance functions.

• Consistently supports compliance with SRPMIC Policies and Procedures by maintaining the privacy and confidentiality of information, protecting the assets of the organization, acting with ethics and integrity, reporting non-compliance, and adhering to applicable federal, state, local and Tribal laws and regulations, accreditation and licensing requirements (if applicable).
• Serves as an upper-level HHS accounting point of communication contact for administrative and technical resources.
• Evaluates and improves the effectiveness of HHS accounting related service delivery by utilizing industry benchmarks.
• Implements Best Business Practices for HHS accounting services. Recommends an accounting support services framework and system that is tailored to accommodate the department's needs.
• Works with HHS Leaders to continuously improve accounting operational policies, practices, procedures and methodologies.
• Recommends and develops standard procedures to guide staff with assigned responsibilities and to standardize the department's accounting processes and functions.
• Recommends and helps establish and improve staff performance standards for the HHS accounting program, thereby providing a department-wide set of guidance standards and development processes.

4. HHS Accounting Program : Assists CFO in identifying and implementing the HHS accounting program productivity and process improvements in accordance with General Accepted Accounting Principles (GAAP).

• Assists the department's grants and contracts financials including budget preparation, adherence to monthly and annual budgets, budget variances and problem resolution.
• Assumes a prominent role in the department's annual budget strategy planning and preparation.
• Takes a proactive role in identifying accounting anomalies and works with the department's executive team to resolve budgeting challenges.
• Develops an accurate and credible accounting reporting system geared towards presentation to non-accounting staff and management team.
• Ensures proper and timely recording of department financial transactions in accordance with GAAP, Governmental Accounting Standards Board (GASB), and SRPMIC policy.
• Assists the CFO in the month-end close activities including required reviews and approvals.
• Recommends enhancement to policies and procedures for HHS grants and contracts practices to ensuring compliance with funding source requirements and other related regulations.
• Provides guidance and training for HHS accounting systems, procedures and functions.

5. Reports, Reconciliations, General Ledger & Journal Entries : Prepares and reviews monthly account reconciliations utilizing the SRPMIC and department standard format and reports discrepancies to the CFO for proper resolution.

• Reviews and submits all HHS accounting activities and transactions to the Finance Department, Grants & Contracts Division.
• Researches and resolves questionable General Ledger entries by working with the Finance Department's General Ledger staff.
• Pursues and prioritizes department business issues impacting the general ledger in a proactive manner until resolution.
• Reviews account reconciliations, performs variance analysis and resolves outstanding reconciliation items and reports anomalies to CFO in a timely manner.
• Provides supporting documentation to substantiate all accounting transactions and reports. Ensures requisite supporting and backup documentation is complete and straightforward.
• Prepares management reports and submits to CFO for initial review.

6. Audits : Assists CFO for department accounting interim and year-end audits.

• Acts as a key HHS accounting contact for internal auditors and funding source reviews and audits.
• Assists CFO for internal and external audits performed throughout the year as well as year-end including monitoring and reviewing of grants, contracts, accounts and reporting of program expenditures and inventory of fixed assets.
• Provides support during the annual external audit by ensuring timely responses to auditor inquiries and accurate backup to support sub-ledger activity.
• Reviews work of staff before submission to auditors.
• Ensures finding-free audits.

7. Budgeting : Prepares or ensures preparation of annual budgets for areas of responsibility.

• Monitors expenditures and reports significant variances from the budget.
• Prepares Budget Adjustments/Budget Authorization Forms for CFO review and signature.
• Coordinates with SRPMIC Finance, Budget & Records, and other stakeholders to update and disseminate budget information to budget owners in a timely manner.

8. Reporting: Ensures accurate quarterly report statistical reporting as it relates to activity of areas of responsibility.

• Ensures timely, accurate creation and distribution of periodic landowner statements.
• Ensures timely, accurate create and distribution of reports concerning deviations from Community policies and procedure, to include, but not limited to, P-Card report cards, after-the-fact purchase orders and excessive escalations.
• Prepares other ad-hoc reports as necessary.

9. Miscellaneous : Performs other job related duties as assigned.

Minimum Qualifications

Education & Experience: A Bachelor's degree from an accredited college or university in Accounting, Finance or closely related field, AND seven (7) years' full-time professional level accounting work experience.

• Five (5) years' supervisory or lead experience required.
• Experience using PeopleSoft software, especially Accounts Payable, Purchasing and related modules highly preferred.
• Advanced education (CPA and/or MBA) preferred.

• Equivalency: Any equivalent combination of education and/or experience that would allow the candidate to satisfactorily perform the duties of this position, will be considered.

• Underfill Eligibility: An enrolled Community Member whom closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill.

• Special Requirements: May be required to work beyond normal work hours including nights, weekends and holidays.

Special Requirements

Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background/fingerprint check. Employees are subject to random drug and alcohol testing.

"SRPMIC is an Equal Opportunity/Affirmative Action Employer" Preference will be given to a qualified : Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate.

In order to obtain preference, the following is required: 1) Qualified Community Member Veteran (DD-214) will be required at the time of application submission 2) Qualified Community Member (must provide Tribal I.D at time of application submission),3) Spouse of a Community Member (Marriage License/certificate and spouse Tribal ID or CIB is required at time of application submission), and 4) Native American (Tribal ID or CIB required at time of application submission).

Documents may be submitted by one of the following methods:

1) attach to application

2) fax (480) 362-5860

3) mail or hand deliver to Human Resources.

Documentation must be received by position closing date.

The IHS/BIA Form-4432 is not accepted .

Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters.