Pima County

Tucson, AZ

Courtroom Clerk

Posted over 1 month ago

Job Description

Overall Job Objective

Position Description

Provide administrative and clerical support to judges, attorneys, and the public to ensure accurate and efficient case processing requiring knowledge of legal procedures, terminology, documentation, and time constraints, and makes independent decisions regarding the processing of routine legal documents.


Essential Duties:

  • Champion the values of the court through example and accountabilities;

  • Provide administrative and clerical support of a confidential nature to the judges including the Presiding Judge and judges handling a specialty court;

  • Respond to staff and citizen inquiries and complaints, performs related research and resolves problem and complaints;

  • Be comfortable with and have the ability to adapt to using a variety of different types of technology including but not limited to conducting court business in alternative court-authorized formats such as Zoom video and telephonic hearings;

  • Research case files for completeness and accuracy and prepares the file for court;

  • Conduct digital recording of courtroom proceedings to document parties statements and activity in the courtroom;

  • Review case files prior to court to ensure proper documentation and advise the judge of the case status;

  • Check defendants in prior to the beginning of court and enters their presence for digital recording purposes;

  • Enter all case proceedings, dispositions, motions, and court calendar into the appropriate automated systems;

  • Coordinate all calendar matters with judicial staff, attorneys, litigants, victims, and outside agencies according to judicial guidelines;

  • Schedule events as ordered by the judge;

  • Manage efficient case flow by ensuring future events are properly scheduled;

  • Monitor and maintain the integrity of all evidence and exhibits admitted into the court record;

  • Assist the attorneys and public to ensure they get relevant information pertaining to their case;

  • Prepare and process appropriate documents from court proceedings and distribute the copies to the proper parties;

  • Serve as the bailiff in court and jury trials to ensure that jurors are present and assist them as needed;

  • Operate various office equipment and applications to include Zoom, desktop computers, video equipment, FTR digital recording equipment;

In addition to regular courtroom duties, complete duties for Initial Appearance Court when assigned :

  • Review the Pima County Jails booking sheets;

  • Complete Conditions of Release and Order forms in preparation for court;

  • Process complaints, reports, and arresting paperwork;

  • Schedule arraignments, pre-trials, case management, and preliminary hearings as ordered by the judge;

  • Assign appointment of counsel and coordinates essential information with Indigent Defense and court staff;

  • Prepare and distribute tentative and final Initial Appearance (IA) calendar;

  • Copy audio requests, as needed;

Requires the ability to work the weekend, holidays, and alternative work hours based on department needs.

Additional Duties:

  • Compile statistical data and prepare periodic and special reports;

  • Prepare form packets as needed;
  • Coordinate pro-tem coverage and calendars;
  • Organize courtroom supplies and prepare courtroom for daily proceedings;
  • Prepare case history reports;
  • Complete special assignments and projects as requested.

Minimum Qualifications

A high school diploma or the equivalent and two years of experience performing clerical duties in a legal office environment.

Supplemental Information

This position is open until August 11, 2021, by 5:00 p.m. You must submit a cover letter and resume in addition to the application for your application materials to be considered complete.

Work hours vary and include rotating shifts, evenings, weekends, and holidays. An assignment may be located at facilities other than the main courthouse building.

This position typically performs duties in an office environment, including sitting for long periods of time, multi-task, and working independently and as a team member in a group. May lift material or equipment weighing twenty-five pounds or less.

All positions require the satisfactory completion of a background investigation by law enforcement agencies, due to the need for access to law enforcement, corrections, detention, and courts facilities or associated confidential or sensitive information, documents, communications systems, and like materials. Preference may be given to applicants who are Spanish speakers.

A valid AZ driver's license is required at the time of appointment if duties will require court travel reimbursement. The successful applicant will be subject to a 39-month Motor Vehicle Record review to determine the applicants suitability to operate a motor vehicle in accordance with Pima County administrative procedures. Out-of-state applicants must supply a 39-month Motor Vehicle record from their home state pursuant to Pima County Administrative Procedure 30-31 Driver Qualifications and Authorization.

This job description may not be inclusive of all assigned duties and responsibilities. The court reserves the right to amend the duties and responsibilities at any time.


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