DATA ENTRY PROCESSOR

DISTINGUISHING FEATURES OF THE CLASS:

The Data Entry Processor is responsible for data input, examining and verifying vendor documents to create

records to begin payment process for items delivered on issued valid purchase orders. This Data Entry Processor

coordinates with Accounts Payable to facilitate the resolution of questions and discrepancies in receiving records.

This position generates various alpha and numerical reports, performs moderately difficult tasks through

automated systems following established procedures and works independently on routine and familiar tasks.

ESSENTIAL FUNCTIONS:

• Review daily incoming submissions from GRIC departments/districts/programs to determine if all relevant

information of items/services are verified to create receiving record.

• Make routine arithmetic calculations accurately; compute data using multiplication, division, addition and

subtraction.

• Accurately entering information included in submittal to current ERP in a timely manner.
• Collect data, generate and maintain excel spreadsheets to categorize submittals received daily.
• Communicate with Accounts Payable staff regarding questions received from departments, programs, districts

and vendors.

• Maintain and update existing electronic filing system as needed to provide easy access to data entry records.
• Respond to GRIC Departments/Districts/Programs to answer inquires and confirm status of submitted

documents daily.

• Develop and deliver annual informational training for all departments utilizing Microsoft PowerPoint.
• Perform other related duties as assigned.
REQUIRED KNOWLEDGE, SKILL AND ABILITY:
• Knowledge of word processing, spreadsheets, and EERP database software, including Word and Excel
• Knowledge of business English, grammar, spelling and punctuation.
• Working knowledge of record keeping practices and procedures.
• Working knowledge of standard office practices, procedures and equipment.