Community College of Allegheny County

Pittsburgh, Pennsylvania, United States

Employee Compliance Specialist (Reg FT)

Posted 22 days ago · Full time

Job Description

Employee Compliance Specialist (Reg FT)

Position Title: Employee Compliance Specialist (Reg FT)

Department: Human Resources

Campus: Office of College Services

Additional Information: This position will remain open until filled. However, in order to ensure consideration for an interview, please submit your completed application, cover letter and resume by no later than October 20, 2023. The College cannot guarantee that application materials received after this date will be considered or reviewed.

Benefits: CCAC offers an exceptional benefits package. Highlights include an excellent health plan with very low out-of-pocket expense network option, generous time off and holiday pay, a 403b retirement plan with up to 10% employer match or other options through the State's retirement defined benefit pension system, free employee parking, public service (student) loan forgiveness eligible employer, and employer paid benefits including group life insurance, short-term and long-term disability insurance, and flexible spending accounts.

Remote Work Option: Hybrid

Salary Grade: Admin 13 - $47,929

Job Category: Administrators

Employment Type: Regular Full-Time

Job Slot: 5978

Job Open Date: 10/6/2023

Job Close Date:

General Summary: Administer various human resources functions including earned leave, military leave, short-term

disability leave, Family and Medical Leave Act (FMLA), reasonable accommodation, earned leave and record management.

Requirements: Associate degree (or equivalent credits), or a Bachelor's degree (preferred) in human resources, business, or a related field, and a minimum of three to five years experience working with the Americans with Disabilities Act (ADA), Family and Medical Leave Act (FMLA), reasonable accommodation and record management preferably in an educational setting.

Duties: 1.Serves as the point of contact, providing employees with detailed information on short-term disability (STD), long-term disability (LTD), Family Medical Leave Act (FMLA), and other leaves as applicable. Reviews and confirms leave eligibility. Serves as the college's liaison with third party administrators approving leaves.

2.Serves as the point of contact for employees requesting reasonable accommodation to perform the essential functions of the job. Reviews, determines and tracks accommodation requests; investigates ways to accommodate requests.

3.Establishes and maintains personnel records, Act 153 clearances, and I-9 records. Serves as primary contact and reviewer of Act 153 clearances and I-9's for compliance. Notifies employees when Act 153 clearances are up for renewal.

4.Coordinates with Legal to update and maintain accurate and timely retention policies and procedures.

5.Provides information to process grievances, complaints, and legal issues.

6.Prepares faculty earned leave reports to ensure earned leave transactions and balances for faculty, academic deans, and payroll. Confirms eligibility of requests to bank credits or withdraw credits for payment or course reduction

7.Prepares and sends reasonable assurance letters to adjunct faculty.

8.Supports Human Resource and college-wide professional development objectives.

9.Maintains the records and process regarding secondary employment of CCAC employees.

10.Promotes and supports diversity recruitment efforts as required in support of college objectives

11.Provides support/ coverage & customer service, phone coverage as needed to support the Human Resource Department.

12.Manages the Employee Assistance Program as a backup to the Employee Relations Administrator.

13.Maintains portal pages.

14.Perform other related duties as required or assigned.

Clearances: Current criminal record/child abuse clearances will be required if offered the position and in order to be employed at the College. The three clearances are Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check. The College has provided instructions on how to obtain these clearances and are available

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