EVENTS COORDINATOR

Events Coordinator

Arizona State University

School of Civic & Economic Thought and Leadership

Campus: Tempe

69842BR

Job Description

ASU’s School of Civic and Economic Thought and Leadership (SCETL) is looking for a highly motivated and dynamic individual to join the Events team. This position will report to the Events Coordinator Senior and will assist in the scheduling and coordination of public and academic events, seminars, and conferences. Under general supervision, organizes and coordinates activities, functions and programs in accordance with priorities, time limitations, funding limitations or other specifications. Required to maintain a flexible work schedule in order to coordinate and attend evening and weekend events.

Salary Range

$37,600 - $47,000 per year; DOE

Close Date

09-August-2021

Essential Duties

·       Assists in the development and execution of an event work plan

·       Performs tasks related to event coordination including the scheduling of facility and campus services

·       Assists coordinating with both internal and external event-related vendors and staff

·       Attends events and ensures assigned aspects of events are implemented according to plans.

·       Assists in maintaining records on event activities, progress, or status

·       Maintains event calendars, updating as necessary

·       Maintains event RSVP lists and tracks attendance; prepares name tags and dinner cards as needed

·       Assists in the set-up and tear-down of displays and promotional materials 

·       Assists with data entry in event management software to adhere to ASU policies and procedures

·       May assign tasks and supervise student workers as needed for event activities

·       May assist with post-event reconciliation with the Business Operations staff.

·       Assists in problem resolution and answers questions; refers to appropriate department when unable to respond

·       Provides assistance and information to faculty, staff and outside organizations

·       Complete other duties, as assigned

Minimum Qualifications

Associate's degree in Public Administration, Business Administration or a related field and two years of event planning and coordinating experience; OR,Four years of public relations and event planning/coordinating experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills, and abilities have been achieved.

Desired Qualifications

·       Evidence of a Bachelor’s degree preferred

·       Experience in planning and executing both small and large scale formal events on and off-site

·       Experience in managing concurrent events/projects simultaneously, demonstrating excellent time and project management skills

·       Experience using event registration software, such as Aventri

·       Experience in offering excellent customer service in a fast paced environment to multiple audiences

·       Experience in work that required excellent attention to detail

·       Evidence of effective communication skills

·       Experience with ASU campus and event

·       Demonstrated working knowledge of IT/AV tech systems

Working Environment

·       Most activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse

·       Required to stand for varying lengths of time and walk moderate distances to perform work

·       Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds

·       Ability to clearly communicate to perform essential functions.

·       Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.

·       Receive regular review of assignments for adherence to established goals and objectives.

Department Statement

ASU’s School of Civic & Economic Thought and Leadership is a nationally unique program to ground the next generation of national and international leaders in great works of civic, economic, political, and moral thought. Transdisciplinary study will be enriched by incorporating ASU’s Center for Political Thought and Leadership and Center for the Study of Economic Liberty into the School. A blend of courses, practical leadership experiences, and public forums for debating contemporary issues will prepare students to lead in both civil society and public affairs.

SCETL is one of 19 academic units within the College of Liberal Arts and Sciences, which offers the greatest choice and diversity of studies of any college at Arizona State University, the largest public university in the United States. In addition to top academic programs, award-winning faculty, and state-of-the-art lab and research facilities, the College of Liberal Arts and Sciences offers unique opportunities to explore a vast spectrum of academic disciplines—from science and math to languages and philosophy—that few other colleges and universities can provide. With 13 schools, six departments, three programs, 89 majors, 136 graduate degrees, and over 40 world-class research centers and one-of-a-kind institutes, the College of Liberal Arts and Sciences is redefining liberal arts and sciences education for the 21st century.

For more information please visit https://scetl.asu.edu/

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 90,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit www.asu.edu/tobaccofree

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will be considered without regard to race, color, sex, religion, national origin, disability, protected veteran status, or any other basis protected by law.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

·       Please submit a compelling letter of interest citing why you would like to work in a University setting, and why you are an ideal candidate to thrive in this position. 

·       Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

·       Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

·       Application deadline is 3:00PM Arizona time on the date indicated.

·       ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

·       Only electronic applications are accepted for this position.

To apply please go to www.asu.edu/asujobs/ see Req Id#69842BR