Diversified Sourcing Solutions

Miami, Florida, United States

Executive Assistant to COO

Posted over 1 month ago

Job Description

Diversified Sourcing Solutions is hiring for a bilingual (Spanish / English) Executive Assistant in the Doral area for a logistics company.

Pay: 52K

Hours: 9 AM - 6 PM (Monday - Friday)

Responsibilities:

  • Manages COOs calendar, including making appointments, travel arrangements, lodging and transportation.

  • Organizes meetings, including scheduling, sending reminders, and organizing catering when necessary.

  • Fields calls and manages incoming electronic and physical mail.

  • Assist COO in the management of both business and personal expenses.

  • Collaborates with the CEO's Executive Assistant to gather information from various sources to maintain an up-to-date client database.

  • Meets and greets visitors while ensuring a professional representation of the company.

  • In collaboration with the CEOs Executive Assistant, manage the reception area.

  • Provide general support to customers and company executives visiting Miami.

  • Prepares inventory and coordinates the purchase of supplies, furniture, office equipment for the warehouse, as needed.

  • Maintains all cargo insurance and claims.

  • Responsible for ensuring that all company vehicles, including forklift, are kept in good working order including coordinating maintenance and repairs.

  • Oversee the alteration of office space and equipment as well as layout, arrangement, and housekeeping of office facilities. Including space for new employees.

  • Coordinate and follow-up on contractors working on company projects.

  • Responsible for negotiating contracts with vendors and presenting to management for approval.

  • Responsible for the coordination and distribution of client holiday gifts.

  • Serves as backup to CEOs Executive Assistant.

Requirements:

  • Bilingual (Spanish / English)

  • Proficient in MS Office (word, excel and PowerPoint)

  • Drive during the workday, locally

  • prior experience as an Executive Assistant

If this sounds like a job for you, APPLY TODAY! You can call or text 786-338-9151 for any questions or concerns.

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