St. Dominic Hospital
Executive Assistant to the CEO - TEMP
Serves as the personal assistant to the CEO of St. Dominic Health Services and works with Corporate Services Manager; performs administrative duties for, and assists other St. Dominic Health Services staff as directed; is delegated responsibility for numerous and varied duties relating to St. Dominic Health Services. Duties may include, but are not limited to the following: Human Resources activities; training new hires when appropriate; special projects often requiring flexibility and creativity; personal assistant activities, often requires administrative support for Presidents and Corporate Services Managers outside community involvement; assist in contributions activities as deemed appropriate; public and organizational communications proof reader. Representative for the President and Corporate Services Manager meeting standards of excellence in care for all patients, guests, and visitors.
Bachelors degree from an accredited college or university; Business Administration Degree or equivalent required.
Minimum Work Experience
Minimum of three years experience as administrative assistant in field of healthcare.
Aligned with the Mission and Values of St. Dominic Health Services; has general knowledge and understanding of corporate operations; good public relations skills; has outstanding verbal and communication skills; is self-motivated, organized, observes strict confidentiality; has high degree of accuracy in all assignments; ability to compose and organize written materials; ability to manage time and work with interruptions; ability to record minutes of various Board and committee meetings accurately and in a timely manner; has high degree of initiative, good judgment, pleasant manner; has good memory for detail and awareness of available resources required for handling routine and special situations; ability to work on several projects simultaneously; ability to complete special projects as requested through creative resourcefulness and project management skill in order to prioritize work; is proficient with computer and various programs including Microsoft products and Board management software.
Performs duties and activities of personal assistant to the President. Greets visitors and answers telephone for President and Corporate Services Manager in a professional manner appropriate for an executive office. Manages the calendar for President; schedules and coordinates meetings as requested by President; anticipates and schedules work sessions for various projects in advance when possible. Develops drafts of business letters and other correspondence for President; completes routine correspondence on behalf of President when appropriate. Requisitions office and dietary supplies for President and Corporate Services Manager to ensure routine supplies for executive suite are readily available. Coordinates reservations for Board Room, Top of the Dom, Administrative Conference Room and Medical Mall. Records minutes and serves as administrative support for St. Dominic Health Services Board, Community Health Services Board, St. Catherines Village Board, First Intermed Corporation Board, St. Dominic Madison Health Services Board and St. Dominic Health Services Advisory Board. Makes arrangements for assigned committee meetings. Handles, when requested, special design work such as invitations, programs, signs, newsletters, directories, etc. Assigns purchase order numbers for St. Dominic Health Services and Community Health Services and maintains records of purchase orders. Assists in updating bylaws and organizational charts; updates Board Orientation Manual (electronic version in BoardEffect) on quarterly basis or as needed. Exhibits and maintains proficiencies with board management software (BoardEffect) and serves as a resource to others in this regard. Maintains Corporate files and office in good order, keeping all files and documents updated and readily accessible. Assists President with duties relating to St. Catherines Village. Performs other duties as requested. Understands and adheres to all personnel and office policies.