Facilities & Transportation Supervisor

About the Opportunity

What we do today affects generations to come…Peanut

Butter and Jelly Family Services, Inc. (PB & J) is a non-profit

organization that has been serving New Mexico Families for fifty years. Our

programming empowers and assists families in creating and implementing

frameworks that lead to improved parent-child relationships, positive parenting

practices, optimal child development, family safety, and increased knowledge of

and access to community programs and services. Our Mission is to help at-risk

children grow and develop to their full potential in nurturing families within

a supportive community.

Position Summary

Under general supervision oversees day to day activities and performance of all drivers and maintenance personnel. Duties also include agency wide vehicle maintenance and driver training, policy recommendations, scheduling trips and driver attendance, reporting transportation program oversight. Responsible for the general management, maintenance, and safe operations of PB&J facilities. Initiates and follows up on repair requests, coordinates repair work with Bernalillo and Sandoval counties and other vendors, ensures compliance with safety and fire regulations and coordinates grounds-keeping activities. Keeps informed of OSHA requirements. Responsible for ensuring that licensing and food program regulations are met and agency is audit ready. Prepares audit response. Ensures security of agency facilities and is on-call 24 hours. May support other efforts as needed.

Why You’re Right for this Job

You’re interested in making a positive impact for families.

You want to be a part of a team supporting families living in New Mexico.

You’re drawn to our mission.

You’re motivated by an internal desire to create positive change.

Please see the link below for more information regarding our organization and the program.

https://www.pbjfamilyservices.org/

Qualifications

Education and/or Experience

High School diploma or GED and minimum of three years related experience and/or training. Supervisory experience required

Certificates, Licenses, and Registrations

·        Clear Criminal Records Clearance – required every 5 years

·        Current First Aid/CPR Certification – required every 2 years

·        Defensive Driver Certificate – required if operating a PB&J vehicle

·        Current Automobile Liability Insurance – required if transporting clients in personal vehicle

·        Valid NM Driver’s license– required if transporting clients in personal vehicle

·        Clear MVD Driving record – required

·        Health & Safety Certification (PB&J will provide training)

·        Must be at least 21 years of age – required

Essential Functions

·        Submits monthly transportation reports and maintaining licenses and renewals

·        Operates passenger vehicles in a safe and prudent manner and in accordance with transportation policies and procedures.

·        Completes reports in prescribed manner including the following: accurate daily mileage, gas, repair and maintenance records, daily passenger pickup logs, daily totals of passenger trips made.

·        Operates radio/and or cellular telephone to communicate with drivers and agency personnel.

·        Guides drivers through emergency situations, documents incidents and reports accidents to the Pre-School Program Manager.

·        Pickup building materials and provides donation pick-up and drop-off services.

·        Operates courier service between agency sites.

·        Ensures the safe operations of the PB&J facilities. Responsible for building security at South Valley and SE Heights facilities (on call). Keeps facilities in compliance with safety rules and regulations, licensing regulations, OSHA, etc. Initiates and follows up on repair requests and safety concerns.

·        Coordinates repair work with Bernalillo County, Sandoval county and other vendors as appropriate.

·        Manages security systems and tracks dispersal of building and equipment keys.

·        Coordinates regular fire drills for all PB&J facilities and documents results and trends.

·        Ensures security for building agency wide and is on call 24 hours to respond to situations that may arise.

·        Ensures all kitchen operations meet applicable licensing regulations and requirements from external agencies. Prepares for and responds to audits and maintains integrity of operations.

·        Conducts inspections and assures compliance with licensing, fire marshal, environmental health and other agencies as required.

o   Prepares CYFD Family Nutrition Bureau Contract annually

o   Maintains eligibility forms for CYFD, CCFP and report eligibility for program

o   Monitors CYFD food program for Family Nutrition Bureau Contract

o   Provides training for CYFD food program at all sites

·        Conducts monthly supervisions, completes performance evaluations and training plans on a timely basis and

regularly monitors employee’s progress with plans and provides constructive feedback to staff.

·        Responds to and follows through with assignments, consistently meets deadlines and informs supervisors when unable to complete assigned task(s).

·        Additional duties as assigned

Knowledge, Skills and Abilities

·        Demonstrates constructive verbal and written communications.

·        Cultural competence - Consistently demonstrates professional and courteous behavior toward clients, co-workers, vendors, and community members

·        Organizational skills

·        Dependability

·        Knowledge of biohazard and emergency equipment

·        Ability to read, write and speak English.

·        Ability to interpret a variety of written or verbal instructions and to understand schedules as well as navigation tools and apps.

·        Ability to observe behavior and appropriately intervene in situations posing a threat to children.

·        Ability to exercise professional independent judgment in planning own work, formulating recommendations and making decisions.

Physical Requirements

The physical demands described here are representative of those that must be met by the person in this position, in order to successfully perform the essential functions of this job.

The employee is frequently required to sit, walk, stand, stoop, kneel, squat, or crawl. Uses personal computer, telephones, copiers, printers and other office equipment. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Work Environment & Exposure Category

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee frequently operates a vehicle and works with a noise level that ranges from moderate to loud. May work in an office environment. Employee will occasionally work in outside weather conditions while traveling. Employee will periodically work in potentially dangerous environments that may involve exposure to blood, body fluids, or tissues or exposure to cleaning chemicals.

Benefits

• Dental, Health and Vision insurance
• AFLAC/Voluntary Life insurance
• Legal Shield
• EAP (Employee Assistance Program)
• Vacation and Sick leave
• 14 holidays
• 403(b) retirement