Financial Specialist Sr

Arizona State University

Financial Specialist Sr

Knowldg Enterprise Initiatives

Campus: Tempe

103970BR

Job Description

Under general supervision, manages accounts and financial functions for a large department or departments in a complex academic unit or department with significant research, operations, and instructional emphasis. These functions include but are not limited to maintaining and retention of unit financial documentation and files; account management; financial services compliance; internal controls; and other functions designated by unit administrator. Directly impacts the University goal of increasing research expenditures through the effective management of accounts.

Salary Range

$50,823 - $60,000 per year; DOE

Close Date

12-September-2024

Essential Duties

• Works closely with unit administration to implement departmental financial activities to ensure adherence with college and university policies, practices and regulations. May supervise, train and evaluate assigned staff and/or student workers. 
• Responsible for the financial processes for the assigned department(s) or unit, resolves financial discrepancies and works as a liaison between the unit and Financial Services to reach a solution. 
• Creates and closes general ledger accounts, prepares revenue/cash deposits, allocates procurement card expenditures, processes grant documents after awarded, processes ASU Foundation payments and transfers. 
• Prepares journal entries and general ledger expense transfers. Manages and analyzes purchase orders for assigned area. 
• Prepares and conducts billing and invoicing, budget adjustments and amendments, payroll redistributions, account reconciliations, reviews and approves travel requests, manages position funding as related to the budget. Processes a heavy volume of financial transactions from multiple funding sources, (i.e. state, local, grant). 
• Determines budgetary impact of salary actions and works closely with the unit financial administrator to review account expenditure requests and provide expenditure approvals in accordance with established financial guidelines and policies. 
• Ensures maintenance of appropriate financial records based on ASU, state and federal guidelines.
• Oversees and manages the response to internal and external audit requests and prepares audit documents; Advises and assists management and staff on finance and expenditure policies and procedures. 
• Participates in a variety of departmental, college, and university-wide initiatives and meetings to represent unit's interests in the area of finance and to ensure an integrative/collaborative support of unit and university interests. 
• Performs other duties as assigned to ensure the continuity of department operations and to meet customer service needs.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience, OR, seven (7) years of related experience, OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Knowledge of all applicable federal, state and regulatory requirements, laws and standards.
• Knowledge of financial practices, regulations and standards. 
• Knowledge of supervisory practices and principles.
• Knowledge of electronic data processing as it applies to fiscal automated applications. 
• Knowledge of quality customer service standards, methods and practices.
• Experience in planning and establishing priorities.
• Experience in establishing and maintaining effective working relationships.
• Evidence of effective communication skills. 
• Experience working effectively in an environment subject to quickly changing priorities, sensitive information and short deadlines. 
• Experience in developing and maintaining cooperative working relationships both within and across organizational areas.
• Experience in leading by example in communicating, participating and encouraging support of the institution's sustainability programs. 
• Experience in working effectively and collaboratively with faculty, staff and students.

Working Environment

ASU is an inclusive enterprise with a wide variety of work and learning modes, locations, and a commitment to sustainability, innovation, and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market, as such the following options may be offered dependent on department needs: 

Flexible work options: 

• Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times. 
• Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required. 
• Remote work is an arrangement where the employee spends less than 60% of their regular workweek at a regularly assigned ASU work location. Executive vice president-level approval is required. 

Standard Working Environment: 

• Climate-controlled office setting subject to extended periods of being in a stationary position.  
• Constantly detects and operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer.  
• Ability to clearly communicate and exchange accurate information to perform essential duties.  
• Expected to be responsive to customers, engaged in work production, resourceful, flexible, and respectful of others. 

Department Statement

For the ninth year in a row, ASU has been named the most innovative school in the nation, recognizing the university's culture of groundbreaking research and partnerships, as well as its commitment to helping students thrive in college and beyond. U.S. News and World Report has named ASU as the most innovative university all nine years the category has existed. 

ASU Knowledge Enterprise advances research, innovation, strategic partnerships, entrepreneurship, and international development. Our success arises from solutions-focused, interdisciplinary research; an entrepreneurial approach that is embedded in every school and department; and a commitment to transform society in a positive way. To learn more about how Knowledge Enterprise is a place for your career to grow, visit https://research.asu.edu/about-us/careers. 

At Knowledge Enterprise Initiatives, we are dedicated to building an inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly, we encourage you to apply anyway. We value your unique background and perspective, and you may be just the right candidate for this position or other roles on our team. 

Working at ASU has additional perks and OUTSTANDING benefits, which include health, dental, and vision insurance plans; life insurance and disability programs; sick leave and holidays; ASU/UA/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to ASU recreation and cultural activities; and more. To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator. 

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

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