FINANCIAL SPECIALIST

Financial Specialist

Arizona State University

KE Procurement

Campus: Tempe

Req ID# 80529BR

Job Description

Under general supervision, coordinates the processing of financial functions related to Knowledge Enterprise Procurement. This will include processing incoming procurement orders and payments to suppliers as needed in accordance with all ASU policies and procedures. These functions include but are not limited to maintaining, monitoring, and tracking expenditures, accounts, internal controls, and other functions designated by the unit administrator. Directly impacts the University goal of increasing research expenditures through the effective procurement processing through the ASU Financial Management System.

Full-Time/Part-Time: Full-Time

Salary Range: $42,413 - $45,000 per year; DOE

Close Date: 05-July-2022

Essential Duties

• Works closely with unit administration to coordinate financial activities to ensure adherence with unit and university policies, practices and regulations.
• Investigates financial discrepancies and works as a liaison between the unit and financial services to reach a solution.
• Reviews account expenditures in accordance with established financial guidelines and policies.
• Prepares and maintains documentation necessary for audits.
• Prepares journal entries, general ledger expense transfers, and account reconciliations.
• Reviews requisitions for completeness and accuracy, identify sources, obtain quotes, and negotiate price and terms, issue purchase orders.
• Performs clerical functions with personal computers and appropriate software for various financial processes including data entry, report preparation, and other related functions.
• Maintains financial files consistent with University policies and practices.
• Participates in a variety of departmental, unit, and university-wide initiatives and meetings to represent financial interest and ensure integration/collaborative support of unit and university wide interests.
• Performs other duties as assigned to ensure continual efficient operations of department to meet customer service needs.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND one (1) year of related experience; OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

Previous Finance and/or Procurement related experience is perferred as well as a Bachelor's degree in a field appropriate to the area of assignment AND one (1) year of related experience; OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.

Working Environment

The Knowledge Enterprise at ASU supports hybrid remote work schedules two days per week, subject to approvals per ASU policy. Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%). Infrequent bending, reaching, lifting, pushing and pulling up to 25 pounds (5%). Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts. Ability to clearly communicate to perform essential functions; Regular use of standard office equipment including, but not limited to computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.

Department Statement

Entrepreneurship + Innovation (E+I) supports connections and collaborations across ASU and its partner communities to provide support and resources for entrepreneurship while advancing ASU’s national and international reputation as an entrepreneurial institution of higher education. E+I is a dynamic and fast-paced working environment with a team of interdisciplinary colleagues supporting an extensive suite of programs that provide outreach, engagement, and training opportunities to promote an inclusive and diverse entrepreneurial ecosystem and economic growth.

For the fifth year in a row, ASU has been named the most innovative school in the nation, recognizing the university's culture of groundbreaking research and partnerships, as well as its commitment to helping students thrive in college and beyond. U.S. News and World Report has named ASU as the most innovative university all five years the category has existed.

ASU Knowledge Enterprise advances research, innovation, strategic partnerships, entrepreneurship, and international development. Our success arises from solutions-focused, interdisciplinary research; an entrepreneurial approach that is embedded in every school and department; and a commitment to transform society in a positive way. http://research.asu.edu/

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Only electronic applications are accepted for this position.

To apply, please go to www.asu.edu/asujobs/ (See Req ID# 80529BR), or go directly to: https://sjobs.brassring.com/TGnewUI/Search/Home/Home?partnerid=25620&siteid=5494#jobDetails=4558004_5494