Arizona State University

Phoenix, Arizona, United States

Fiscal Specialist

Posted over 1 month ago · Full time

Job Description

Fiscal Specialist

Arizona State University

Journalism & Mass Comm

Campus: Downtown Phoenix



Job Description

The Walter Cronkite School of Journalism and Mass Communication seeks a Fiscal Specialist to monitor and control the daily business and financial operations of the School. This position reports to the Director of Fiscal and Business Services and is expected to provide a highly customer service-oriented perspective to various stakeholders.


Salary Range

Depends on experience


Close Date



Essential Duties

The Fiscal Specialist performs work of moderate difficulty with major responsibilities including but not limited to: 


·       Performs accounting, budgeting, and other financial or related functions, processes routine personnel and payroll transactions, and implements internal controls in compliance with applicable policies and procedures. 

·       Prepares and summarizes a variety of operational and business activity reports to management including, but not limited to: enrollment trends/statistics, financial performance of programs/projects/gifts/grants and personnel costs to provide trends and snapshots of transactions for decision making. 

·       Receives, reviews and processes a variety of business, financial and operations requests including, but not limited to: department level travel requests/reimbursement, financial transactions, payroll/timekeeping, bid waivers, RFPs and payment vouchers to ensure adherence with established policies and budgetary guidelines.

·       As directed by Director, Fiscal Operations (or designee), assists in the preparation of major operational and special budgets; prepares budget projections and analyses of data and/or trends to management for decision making 

·       Monitors fiscal performance against budget and prepares analysis of variance reports for management of assigned areas/unit(s). 

·       Researches and provides assistance to management concerning management reports, disbursement of funds, and the resolution of budget concerns Reviews requests and authorizes supplies, services, and equipment purchases in accordance with established policy and available budgetary funds. 

·       Distributes expenses among accounts to ensure accurate accounting of the use of funds; performs account reconciliations. 

·       Prepares and submits journal vouchers to adjust/correct expenditures to conform to project funding changes; initiates budget adjustments to ensure proper recording of revenue and expenses. 

·       Prepares financial and administrative reports; analyzes and interprets financial data for decision-making and planning; identifies areas of concern and recommends appropriate corrective measures. 

·       Ensures use of correct funding account(s) in compliance with applicable policies and budgetary requirements 

·       Participates in internal and external audits by responding to requests for presentation of supporting files, documents and other associated media from external and/or internal audit staff. 

·       Remains current regarding all newly created, changed and/or updated policies, practices, methods, standards, regulations and requirements effecting the business and operational activities to ensure ongoing compliance; communicates information to all staff to ensure understanding and awareness.


Minimum Qualifications

Bachelor's degree in Business Administration, Accounting, or closely related field AND two (2) years of prior business operations experience; OR,Six (6) years of directly related administrative experience; OR,Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.


Desired Qualifications

·       Knowledge of accounting and budgeting practices and principles.

·       Experience in using Workday, Adaptive Insights, Paymentnet and Peoplesoft.

·       Knowledge of budget development and pre/post award and gift administration.

·       Ability to prepare detailed financial information for a variety of constituencies.

·       Knowledge of procedures, methods and forms associated with automated accounting systems.

·       Knowledge of PC based software for spreadsheet, database, word processing and presentation applications.

·       Experience in researching, analyzing and presenting data using advance tool such as pivot tables, Alteryx, Tableau or Report Builder.

·       Ability to work effectively in an environment subject to tight deadlines and quickly changing priorities.

·       Skill in coordinating activities and establishing priorities.

·       Evidence of effective verbal and written communication skills.

·       Ability to adapt to new technology.


Working Environment

The Cronkite School is located on the ASU Downtown Campus in Phoenix, Arizona.

·       Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse

·       Travel with participants to provide support for operations of the program

·       Required to stand for varying lengths of time

·       Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts

·       Communicate professionally to perform essential duties

·       Ability to lift 25 pounds


Department Statement

The Cronkite School is widely recognized as one of the nation’s premier journalism programs. Rooted in the time-honored values that characterize its namesake—accuracy, responsibility, objectivity, integrity—the school fosters journalistic excellence and ethics among students as they master the professional skills they need to succeed in the digital media world of today and tomorrow.


Located on ASU’s Downtown Phoenix campus in the heart of the nation’s fifth-largest city, the School has 70 full-time faculty members, more than 100 full-time professional staff and annual resources of more than $40 million.

Nearly 2,500 undergraduate, master’s and doctoral students are enrolled at Cronkite, preparing for careers in journalism, strategic media and related communications fields. Of the undergraduate residential student population, more than 60 percent come from out-of-state and more than 37 percent identify as students of color. The retention rate consistently exceeds 90 percent, and Cronkite students regularly lead the country in national journalism competitions.


The school champions a “teaching hospital” model of journalism education, for which it has received international acclaim. Cronkite offers 15 different full-immersion professional programs in which students work in intensive, real-world settings under the guidance of top-flight professionals and in collaboration with research faculty. The programs enable students to put into practice what they have learned in the classroom, producing news, information and community engagement on critical issues for the state, region and nation.


The Cronkite faculty is made up of award-winning professional journalists, strategic communications specialists and world-class media scholars. Cronkite professors include five Pulitzer Prize-winning journalists, digital media thought leaders, top TV producers and correspondents, major metropolitan newspaper editors and strategic communications experts.


ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.


ASU is a tobacco-free university. For details visit


Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.


Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.


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ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.


Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.


Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.


Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.


Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.


Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.


ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.


Only electronic applications are accepted for this position.


IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.


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