Hhs Strategic Partner

Definition

Definition: Under general supervision of the HHS Director assists with: coaching/mentoring HHS leaders in operational issues, HHS leadership training and new employee onboarding curriculum, and the HHS Employee Engagement program. Supports HHS Director with executive level administrative duties in the research, analysis, reporting and coordination/implementation of a variety of administrative systems, policies, procedures, and personnel matters related to operations of the HHS Department. This job class is treated as FLSA Exempt.

Essential Functions: (Essential functions may vary among positions, but may include the following tasks, knowledge, abilities, skills, and other characteristics. This list of tasks ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions in this classification).

Distinguishing Features: Tasks and projects are assigned by the HHS Director in order to promote effective and efficient operations within the HHS Department. Although work is performed with independence within established policies and procedures, the employee must exercise considerable initiative, judgment, and confidentiality. Duties include coordination with other departments to assist in leadership principles for the organization; researching and analyzing data and providing reports and recommendations on findings; preparing and editing written reports and presentation materials; and attention to content and quality of large volumes of work product, sometimes involving critical time deadlines, and topics and activities requiring the utmost confidentiality. This role will partner with HHS leadership to successfully identify, inform and execute leadership/management strategies which enable HHS/RPHC to successfully deliver on its mission. This class is distinguished from the class of Executive Assistant by its emphasis upon research, analysis, and report presentation and by its task management and coordination.

Examples of Tasks

Performs as a liaison for HHS Director between HHS and SRPMIC Departments in addressing operational issues. Maintains and ensures files are up to date.

Assists the HHS Director in the creating and maintenance of a robust staff training program and employee onboarding program specific to health care industry and HHS.

Assists the HHS Director in enhancing employee engagement by leading a reward and recognition program based on the goals and objectives of HHS.

Assists the HHS Director and Asst. HHS Directors with developing and editing memoranda, letters, reports, agendas, training materials and presentations for Council meetings, staff meetings, public hearings and other project specific meetings. Prepares and edits policies and standard operating procedures. Develops presentation materials using computer software or other methods. Conducts or assists in presentations to HHS staff, general public, and Executive Administration or Council on specific topics as assigned by the HHS Director.

Researches, compiles and analyzes data for special projects and various reports; maintains and updates resource materials. Studies major operational problems and makes recommendations on improvements; evaluates recommended changes in organization and procedures, and reports on the merits of the recommendations. Analyzes administrative systems and writes reports and recommendations for improvement of procedures. Conducts financial studies to determine the availability of resources for current and new programs.

Uses a variety of computer programs and other sources to collect data, compile information and present findings to assist the HHS Director on policy and procedural improvements for the HHS Department.

Assists the HHS Director and Asst. HHS Directors with the coordination of projects that involve other departments. Facilitates the identification and resolution of any disagreement and confusion among the HHS Department and other departments.

Consults with management on leadership matters to provide guidance as appropriate.

Builds trusting relationships with all levels of the organization. Advise on leadership, professional development, and training.

Communicates with other government employees to perform operational analysis on internal programs or work tasks. Composes correspondence/reports pertaining to assigned project subject matters in ways which sometimes requires considerable discretion, judgment or negotiation in replying to inquiries, and/or presenting or requesting information.

Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively to improve the quality of departmental services provided to HHS employees, Community members, other departments, and the general public.

Analyze workforce data to identify trends, inform decisions and shape recommendations to achieve business objectives.

Champion HR change initiatives to ensure successful implementation of programs, policies, and procedures.

Monitor the pulse of employees. Elevate and tackle potential issues negatively impacting employee engagement.

Pivot from high level strategy development to tactical hands on execution as needed.

Understand and address the upstream and downstream impacts of decisions/solutions on the workforce.

Performs other job-related duties as assigned to maintain and enhance department operations.

Knowledge, Skills, Abilities, and Other Characteristics:

• Knowledge of the history, culture, laws, rules, customs and traditions of the Salt River Pima-Maricopa Indian Community.
• Knowledge of principles of organizational development, personnel management, and policy formation.
• Knowledge of services provided by the HHS Department.
• Knowledge of statistical methods and techniques used in public administration.
• Knowledge of legal requirements pertaining to wage issues, such as Fair Labor Standards Act, Davis-Bacon Act, bonding, and workers compensation.

• Skill in listening well and communicating effectively with Community members and employees having varying educational backgrounds and values.
• Skill in identifying and maintaining the confidentiality of sensitive and important information while using diplomacy and tact.
• Skill in public presentations with large or small audiences.
• Skill in establishing and maintaining effective working relationships with the staff, Community members, and the public.
• Skill in conducting research, analyzing findings, writing clear and accurate reports, documents and correspondence.
• Skill in the use of Microsoft programs, particularly Access, Excel, PowerPoint, Outlook and Word.

• Ability to adapt to changing work situations and assignments.
• Ability to learn new computer programs or techniques used in area of emphasis.
• Ability to identify problems and analyze alternatives in order to develop viable recommendations for projects and assignments.
• Ability to read, comprehend, and interpret complex written materials.
• Ability to work under pressure; i.e., handle significant problems and tasks which come up simultaneously and/or unexpectedly as deadlines approach.
• Ability to make presentations to, and answers questions from, the Community Council, management staff, and employee teams.
• Ability to use initiative and independent judgment, while at the same time recognizing when it is appropriate to refer matters to the Department Director's attention.
• Ability to establish and maintain strong relationships in order to become a trusted advisor to leadership and employees across the organization.
• Working knowledge of multiple human resource disciplines, such as compensation practices, organizational diagnosis, and employee performance management.
• Ability to thrive with ambiguity and frequent changes, synthesize a wide range of information and collaborate with individuals throughout the organization.
• Desire to learn and understand the healthcare industry strongly preferred.

Minimum Qualifications

Education & Experience: Bachelor's degree in Public or Business administration, or a related field. Experience working with a Native American and/or a diverse work force is preferred. A Master's Degree in a job related field is desirable.

• Ten (10) years of professional management experience involving data collection and analysis, and administrative problem solving in staff support of an administrator/department head, or management experience.

Equivalency - Any equivalent combination of experience and education that will allow the applicant to satisfactorily perform the duties of the job may be considered when filling the position.

Underfill Eligibility: An enrolled Community Member whom closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill.

Special Requirements

• Employees in, and applicants applying for, jobs providing direct services to children are subject to the "Community Code of Ordinances", Chapter 11, "Minors", Article X. "Investigation of Persons Working With Children".

Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background/fingerprint check.

"SRPMIC is an Equal Opportunity/Affirmative Action Employer" Preference will be given to a qualified: Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate.

In order to obtain preference, the following is required: 1) Qualified Community Member Veteran (DD-214) will be required at the time of application submission 2) Qualified Community Member (must provide Tribal I.D at time of application submission),3) Spouse of a Community Member (Marriage License/certificate and spouse Tribal ID or CIB is required at time of application submission), and 4) Native American (Tribal ID or CIB required at time of application submission).

Documents may be submitted by one of the following methods:
1) attach to application
2) fax (480) 362-5860
3) mail or hand deliver to Human Resources.
Documentation must be received by position closing date.
The IHS/BIA Form-4432 is not accepted.

Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters

Benefits:

The SRPMIC offers a comprehensive benefit package including medical, dental, vision, life, disability insurance, and a 401(k) retirement plan. In addition employees enjoy vacation and sick leave and 13 paid holidays.