National Education Association

Washington, DC

HR Confidential Specialist (Payroll)

Posted over 1 month ago · Full time · $80,520.00 - $132,389.00 Annually

Job Description

HR Confidential Specialist (Payroll), #452021HR


Position Emphasis: The position supports the NEA’s strategic objective to focus the energy and resources of its 3 million members toward the promotion of public education by providing professional expertise in employee payroll services for the Human Resources (HR) department.


Position Summary: The essential functions of this position involve administering various components of NEA’s payroll system, including day-to-day plan administration, problem-solving and planning; employee counseling, education, and communication; coordinating audits and interacting with NEA and external auditors; supporting timely regulatory filings with the Department of Labor (DOL), Internal Revenue Service (IRS), and other regulatory agencies. The incumbent analyzes current plan data and information available from actuaries, third party administrators, industry, and vendors and forecast and project payroll costs with maximum available accuracy. The incumbent also works collaboratively within a team structure and updates, or contributes useful information to the Retirement Board, Retiree Health Committee, 401(k) Committee and assists in making recommendations for NEA actions to effectively anticipate and budget for changing payroll administration/costs. Additional responsibilities include providing advice and counsel to the other employers (affiliates) and providing analytical and business support to the Secretary and the Retirement Board, Retiree Health Committee as well as to the 401(k) Retirement Savings Plan Committee. The incumbent also provides analysis of financial statements and employee payroll information and costs; utilizes the HRIS, ensures that automated systems reflect accurate data and meet the needs for effective payroll administration and regular reporting.  Participates in the establishment of objectives and policy guidelines and recommends changes and improvements in programs to meet NEA’s strategic objectives and enhance cost-containment possibilities. Uses computer and/or laptop and associated software to carry out responsibilities. 


Minimum Education Requirement: Bachelor’s Degree in Human Resources or a related field, or equivalent with course work in the field of business accounting or benefits administration. Minimum Qualifications: Four years of professional work experience involving administration of automated payroll systems. Work experience must include communicating and explaining payroll information to employees. Experience with payroll audits and financial accounting. Desirable Additional Qualifications: Course work in Human Resources or Business Management, Human Resources certifications or credentials such as Certified Payroll Specialist (CPS). Familiarity with HRIS including reporting and data management. Other Requirements: Must be able to work extended hours, evenings and weekends on short notice. Occasional travel required.


Selection Criteria: Tier 1 (Essential): Demonstrated experience in the full range of payroll administration, e.g., counseling: communication and explaining detailed payroll information performing various calculations: preparing, analyzing, and reconciling reports; writing correspondence, articles and brochures; resolving problems; and establishing procedures for efficiency of operations. Demonstrated experience with Human Resources payroll/accounting systems, such as Workday HCM, Ultimate Software and ADP. Working knowledge of payroll laws and regulations. Experience in benchmarking regulatory and compliance issues. Demonstrated flexibility and effectiveness in handling multiple projects simultaneously under stringent timeframes and changing priorities. Proficient analytical and report writing skills. Excellent communication skills, both oral and written. Experience with automated Human Resources payroll/accounting systems. Proficiency with spreadsheet software, preferably Excel. Good interpersonal skills. Ability to handle confidential matters with discretion. Excellent attendance, references and/or performance reviews. Skill in setting priorities and working in a highly-pressured office. Tier 2 (Significant): Attention to detail and strong mathematical skills. Experience working in a team and/or collaborative work environment. Experience filing IRS 5500's and other government benefit forms. Tier 3: Experience working in a union environment. Continued course work in a payroll certification/accreditation program. Experience using Microsoft Word for Windows and Excel, PeopleSoft, HTML, SharePoint, Workday or similar software. Experience in other functional areas of Human Resources.



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