INTERNATIONAL EMPLOYEE MANAGEMENT PAYROLL COORDINATOR

International Employee Management Payroll Coordinator

Arizona State University

FS Tax NRA Payroll

Campus: Tempe

105198BR

Job Description

The International Employee Management team seeks a compliance coordinator to join the team. The coordinator is part of the team responsible for monitoring both inbound and outbound international employees, communicating compliance responsibilities, entering and reviewing payroll and other records for accuracy and completeness, and supporting annual compliance. This role will also assist in tax filings, as needed. This position is heavily data orientated including reviewing, entering, reconciling, and auditing different data sets to track and determine compliance with various requirements.

ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market. 

We offer our employees partially remote work after the training period is complete.

The successful candidate, not presently employed within Financial Services, will be paid a signing bonus of $750 and a $1,250 bonus after completing six months of employment with the department.

Salary Range

$50,000 per year

Close Date

22-October-2024

Essential Duties

• Review payroll data on a daily basis, confirming inbound international employees and coordinating all compliance including; work authorization, tax set up, treaties, SSN application, and other essential items. 
• Review and process incoming documents within the tracking and compliance software and payroll system. 
• Communicate changes and provide guidance and support for thousands of international students and employees. This may include a high volume of emails, where time management skills are critical. 
• Review periodic payroll and other compliance reports for accuracy, which will include coordination with Human Resources, Payroll, International Students and Scholars Center, and other departments.
• Assist in the implementation of a new system.
• Adapt to changes in job duties and be able to manage environments of change.

Minimum Qualifications

Bachelor's degree in field appropriate to area of assignment AND two years administrative/coordinator program experience; OR, Six years of progressively responsible administrative/coordinator program experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience in excel and other database skills, experience in reviewing and analyzing large data sets.
• Detailed orientation is essential.
• Evidence of effective communication skills. Must be able to take complex technical rules and requirements and effectively communicate these to a diverse population.
• Flexibility, priorities and processes change, so being able to be flexible and adaptable is essential. Changes in process will happen and improvements are encouraged.
• Ability to multi-task, there are always many processes going on at the same time. 
• Efficiency and accuracy, this is a high-volume team, however accuracy is essential as mistakes can have substantial impacts on both the university and the individual. 
• Evidence in having a desire to learn, there are always new situations and changes that push this team to learn, adapt, and improve. 
• Ability to approach issues from different angles and find solutions
• Evidence in being self-motivated and ability to take initiative.

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.
• Required to stand for varying lengths of time and walk moderate distances to perform work.
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate to perform essential functions.

Department Statement

In support of the missions of Business & Finance and Arizona State University, Financial Services serves the university community in a professional, accessible, customer-focused, efficient and innovative manner by processing financial transactions and providing accounting, financial management reporting, financial system training and treasury management services in a timely fashion. Financial Services' mission is to provide a high level of service to the ASU community, along with the necessary financial protection via cost-effective internal controls.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

Applicant must be eligible to work in the United States; ASU Financial Services will not be a sponsor for this position. 

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

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