LEGAL RECEPTIONIST (OGC)

DISTINGUISHING FEATURES OF THE CLASS:

The Legal Receptionist performs a crucial role as the face and first point of contact for the Office of General

Counsel. The Legal Receptionist meets and greets all visitors, providing them a professional welcome and going

above and beyond in their service approach. The Legal Receptionist is responsible for managing the reception

desk and front office and performs a variety of general administrative and clerical duties to support the Office

and legal staff including, answering phones, filing, data entry, organizing files.

ESSENTIAL FUNCTIONS:

 Ensure the reception desk is open and ready for business at the beginning of each business day, ensure

reception and front office are neat and organized. Ensure that the appropriate levels of coverage are always

maintained.

 Greet visitors in a professional and friendly manner. Assist visitors with inquiries, provide general

information, and direct them to the appropriate attorney or staff member.

 Answer and screen telephone calls in order to ensure all calls are handled properly (i.e. obtain caller

information, take messages, forward calls to appropriate staff or department).

 Maintain and oversee the scheduling of all conference rooms and coordinate set-up instructions and

information to the appropriate staff to ensure that the room is prepared as requested and on schedule.

 Assist staff with documents/large projects in sorting, compiling, staple, copy and bundling of materials.

 Perform data entry and update records into automated system.

 Receive and distribute mail, incoming documents, and faxes. Scan and email all documents to the appropriate

staff and place in mailboxes.

 Maintain the office phone directory and other internal directories.

 Assists in logging and creating spreadsheets for inventory of equipment and office supplies.

 Update office calendars with scheduled meetings.

 Perform other related duties as assigned.