Newspaper Assistant

Overall Job Objective

Summary

Under general supervision, performs a variety of administrative support functions for the Ak-Chin Runner newspaper staff.

Minimum Qualifications

Experience equivalent to three years full time office support involving secretarial, bookkeeping, or closely related work; OR completion of a post high school course/program in Office Administration, Accounting, General Business, or closely related area may substitute for one year of the required experience. Must be able to lift 50 lbs. Must have a valid Arizona Driver's License and be able to meet the Community's insurance carrier requirements. Must successfully complete a background check.

Examples of Duties

• Maintains and updates the subscription list. Ensures that subscribers and their addresses are correct and valid.
• Uses computer software to format and combine text, numerical data, photographs, charts, and other visual graphic elements to produce/print publication-ready material.
• Prepares and mails accurate invoices each month for customer orders, subscribers, display, classified and other advertisements.
• Sends out late notices to advertisers/customers as needed.
• Updates and maintains invoices, handles financial transactions and recordkeeping.
• Records all transactions, post credits, produces financial statements, and prepares reports and summaries for supervisor.
• Fields follow-up questions from customers and resolves any discrepancies or errors.
• Obtains, submits and ensures that printing requests are completed and delivered.
• Organizes and maintains files/records for supervisor/unit, following up on pending orders.
• Creates and updates deadline calendars, ensuring holidays coincide with community holidays and deadline information is accurate.
• Requisitions supplies and inventories deliveries.
• Coordinates conference attendance and travel arrangements.
• Answers a variety of questions from the public regarding printing costs, subscriptions, rates, advertisements, etc.
• Establishes and maintains effective working relationships with other staff, department heads and the public.
• Performs other work-related duties as assigned.

Other Requirements

• Knowledge of budgetary procedures and bookkeeping.
• Knowledge of the principles and practices of office management.
• Knowledge of a variety of computer software, including word processing, database and spreadsheet applications.
• Skill in preparing a variety of records, reports, and correspondence using appropriate format and computer software.
• Skill in analyzing and interpreting policies and procedures to staff and the public.
• Skill in maintaining filing/records systems.
• Skill in following complex oral and written instructions, policies and procedures.
• Skill in operating a variety of office equipment, including work processor, computer terminal, typewriter, adding machines and telephone.
• Ability to perform addition, subtraction, multiplication and division, calculate decimals and percentages; and may include ability to perform mathematical operations with fractions, compute discount, interest and ratios.