OFFICE MANAGER

DISTINGUISHING FEATURES OF THE CLASS:

The Office Manager provides a wide range of administrative support services to the department including

supervisory functions, budget preparation, and financial oversight.

ESSENTIAL FUNCTIONS:

 Plan, organize, evaluate and manage support staff of the department, including selecting, monitoring, and

counseling of staff.

 Review workload and methods and develop and modify internal policies, procedures and systems to facilitate

efficiency and productivity.

 Prepare and administer the office support budget; participate in the development of the department or group

budget; monitor expenditures and balances.

 Evaluate staffing needs and workload trends; recommend new positions and/or contract for temporary help as

necessary.

 Establish and modify office systems in areas such as bookkeeping, office automation, workflow, tracking and

records management.

 Manage and participate in the maintenance of records and statistics and in the preparation of various activities

and special reports, grants and other projects.

 Conduct and participate in staff, planning and review meetings, budget hearings, training classes, conferences,

and seminars.

 Interpret management policies and procedures to subordinates and ensure they are understood and followed.

 Direct the implementation of specific goals, objectives, priorities and policies and develop standards and

guidelines for diverse office activities.

 Perform other related duties as assigned.

REQUIRED KNOWLEDGE, SKILL AND ABILITY:

 Knowledge of principles and practices of office management, work scheduling, automation, workflow

analysis, and budget development, monitoring, and purchasing.

 Knowledge of modern office practices, procedures and equipment.