Payroll Manager

Haverford College invites applications for our full-time (at least 37.5 hours per week), exempt, benefits-eligible Payroll Manager opportunity. 

Haverford Offers Great Benefits: The College offers a comprehensive benefits program that includes possible work-from-home opportunities, automatic 10% retirement contribution to your retirement account upon eligibility (no match required), a 50% tuition benefit for dependent children upon eligibility, 14 paid holidays (including the week before New Year’s Day off), Health Savings Account contribution of $650 for individuals and$1300 for families (no match required), affordable medical plans, and a beautiful arboretum campus with walking trail and easy public transportation access. Please visit the Benefits page (https://www.haverford.edu/human-resources/benefits) for more information.

Work Location: This position will be eligible for a hybrid work schedule, pursuant to the College’s Work Location Policy.

Job Summary

The Payroll Manager is responsible for the accurate and timely processing of exempt monthly and non-exempt bi-weekly payrolls. This individual is the primary liaison with ADP and various state and local agencies, and works closely with the Human Resources Office (HR) and Instructional & Information Technology Services (IITS), as needed. The Manager also is responsible for researching general ledger entries and providing assistance related to the appropriate general ledger accounts.

Primary Responsibilities

• Supervise the Payroll Accountant
• Process monthly and bi-weekly payrolls, which includes validating payroll data, reviewing payroll reports, and distributing payroll checks
• Work closely with various campus offices, especially HR, IITS, and the Provost Offices
• Ensure compliance with applicable payroll policies, procedures, tax laws, and regulations
• Maintain payroll information and directs the collection, calculation, and entry of data
• Determine payroll liabilities by reviewing the calculation of federal, state, and local taxes
• Provide payroll information by answering questions and requests
• Comply with federal, state, and local legal requirements by studying existing and new tax laws
• Maximize the use of technology, making recommendations for improvements in the payroll processes
• Review and updates related internal controls and troubleshoots payroll system issues when necessary
• Lead the payroll system testing for Workday; understands and utilize the payroll system to maximize operational efficiency and effectiveness
• Prepare reports, analyses, and correspondence
• Partner with ADP for tax balancing and reporting
• Conduct quarterly balancing and year-end reporting for W2’s
• Perform other duties as assigned

Line of Report: The Payroll Manager reports to the Assistant Vice President, Controller, and Associate Treasurer and oversees the Payroll Accountant.  

Minimum Qualifications

• Bachelor’s degree
• Seven (7) years of experience in payroll

Professional Competencies

• Have integrity and sound judgment
• Ability to effectively and professionally work with staff, students, and all levels of administration
• Ability to maintain an extremely high level of confidentiality in dealing with sensitive information
• Detail-oriented, accurate, and thorough in planning and implementing work tasks
• Ability to work independently, multitask and prioritize, reconcile discrepancies to ensure accuracy, and adapt to changes in priorities and assignments
• Client service focus and mindset
• Ability to solve problems proactively, creatively, and innovatively
• Knowledge of and experience with Payroll software systems
• Demonstrated knowledge of payroll taxes, laws, and regulations
• Proficiency in Microsoft Office applications and financial accounting processes and systems
• Resourceful and flexible in using available resources and technology efficiently
• Ability to adapt to technological change
• Effective written, verbal, communication, presentation, and organizational skill

Preferred Qualifications

• Bachelor’s degree with a concentration in the fields of accounting, economics, finance, or management
• Experience with Workday system for Human Resources and Payroll
• Knowledge of payroll tax at the federal and state levels
• Business savvy and superior negotiating skills
• Comprehensive knowledge of Microsoft Office suite, specifically advanced Excel

To Apply: Interested applicants are invited to submit an application, to include a cover letter and resume by visiting our website or use the "Apply Now" button on this page. The application deadline is October 20, 2024. Application review will begin after the deadline has passed. Should the search committee be interested in pursuing your candidacy, you will hear from them directly. Finalists will be asked to provide three professional references.

Haverford College is an Equal Opportunity/Affirmative Action employer committed to diversity, equity, inclusion, social justice, and providing equal opportunities and access to all individuals regardless of race, ethnicity, religion, gender identity, sexual orientation, national origin or ancestry, age, marital status, disability, or veteran status. Women, non-binary and transgender individuals, people of color, Indigenous people, and those with other or multiple historically marginalized and/or underrepresented identities are especially encouraged to apply.

We at Haverford College recognize that we live and work on Lenape land and pay respect and honor to the caretakers of this land, from the time of its first human inhabitants until now, and into the future. We seek to maintain and build upon our current and ever-evolving connections with members of Lenape tribes and communities, in recognition of our intertwined histories and with a goal of moving toward right relationship between the Haverford of today and Lenape peoples.