POLICE PROPERTY CONTROL & INSPECTION SPECIALIST

DISTINGUISHING FEATURES OF THE CLASS:

The Police Property Control and Inspection Specialist plays a key role in keeping the Gila River Police

Department equipped and mission-ready, handling everything from uniforms to essential equipment and requires

a blend of organizational skills, professionalism in working with external vendors, and most importantly a strong

commitment to internal customer service. The Property Control and Inspection Specialist is responsible for

purchasing, storing, distributing, reconciling, updating, and maintaining inventory of various types of safety

apparel, police-related equipment/gear, and issuing of all physical property and assets.

ESSENTIAL FUNCTIONS:

 Maintain a current record of physical inventory for the police department; coordinate with respective locations

to set schedules.

 Perform regular checks and audits of stock items, uniforms, materials, and supplies to ensure the department

is equipped for daily operations.

 Perform inspections on all protective equipment and coordinate with administrative staff to dispose of

expired PPE items and order/replenish supplies.

 Make recommendations for equipment purchases, coordinate orders with administration, and prepare

disposition of expired supplies and/or equipment as needed.

 Ensure purchases are aligned with department needs and budget by following GRIC procurement, contract,

and budgeting processes.

 Creates forms and databases to support job efficiency.

 Ensure patrol vehicles are stocked with essential equipment by coordinating with GRPD Fleet.

 Use inventory software to issue and track uniforms, equipment, and supplies. Track purchases, users,

repairs, and warranties. Prepare regular inventory reports.

 Performs administrative duties to include updating and maintaining databases, files, records, conducting

product and pricing research, and corresponding with various GRPD/GRIC employees, department, and

vendors.

 Input property data into the computer for accurate listing; Keep accurate filing system regarding department

purchase orders, vouchers, and supplier invoices; Work closely with the Finance/Fixed Assets team in

completing necessary forms to aid with reconciliation.

 Perform other related duties as assigned.