Procurement Specialist

Arizona State University

Procurement Specialist

SCM PUR Ptnrship Purch

Campus: Tempe

104067BR

Job Description

Under general supervision, works with end users to purchase materials, equipment, supplies and services. Reviews and analyzes purchase requisitions, plans, organizes and coordinates purchasing activities in accordance with priorities, time limitations and published policies and processes.

Salary Range

$48,000 - $55,000 per year; DOE

Close Date

09-September-2024

Essential Duties

• Provides customer service to departments through processing purchasing transactions according to state and federal statutes, policies established by the Arizona Board of Regents and institutional policies and procedures. 
• Helps customers by examining and analyzing purchase requisitions based on identified departmental needs, completeness, accuracy of information and documentation required for compliance. Responsible for processing purchase requisitions, creating and issuing purchase orders to suppliers. 
• Will determine method for processing based on dollar amount, timeliness required, existing open contracts, and/or competitive bidding. 
• On an as needed basis, may perform or support formal and informal competitive bidding pursuant to University needs and policies. 
• Interprets and communicates purchasing procedures and policies to departments, vendors and staff. 
• Resolves routine purchasing problems between department and vendor. 
• Uses Microsoft Office applications, online financial system, and internal database systems. 
• Reviews and approves vendor master and use supplier database management tools. 
• Verify pricing against contractual agreements and initiate action to resolve discrepancies. 
• Performs other duties as assigned.

Minimum Qualifications

Bachelor’s degree in SCM, Business, or Accounting or other relevant field, OR four years of related experience OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.”

Desired Qualifications

• If bachelors degree is in unrelated field, 2 years relevant experience is highly preferred.
• Knowledge, Skills, and Abilities:
• Basic knowledge of the responsibilities and tasks performed by procurement departments. 
• Knowledge of customer service concepts and approaches.
• Knowledge of purchasing practices and procedures. 
• Knowledge of materials, products, services, commodities and basic supply chain management concepts.
• Basic knowledge of Microsoft Office. 
• Evidence of verbal and written communications. 
• Experience in establishing and maintaining effective working relationships. 
• Ability to collect, organize, synthesize and analyze data.
• Ability to stimulate changes in individual, institutional, and corporate behaviors to create a more sustainable environment. 
• Ability to lead by example in communicating, participating and encouraging support of the institutions sustainability programs.

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work. 
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds. 
• Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts. 
• Ability to clearly communicate to perform essential functions.

Department Statement

Arizona State University’s Procurement Department has a national reputation for excellence in higher education and has been awarded the Achievement of Excellence in Procurement Award by the National Procurement Institute for 12 years in a row. ASU’s Purchasing and Business Services unit assists the University in procurement of goods and services for instruction, research and operations. We are committed to exceptional customer service in order to provide innovative, sustainable and cost savings solutions in the procurement of goods and services for the University.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

Applicant must be eligible to work in the United States; ASU University Business Services will not be a sponsor for this position. 

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

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