PROGRAM ACCOUNTANT

DISTINGUISHING FEATURES OF THE CLASS:

The Program Accountant performs highly organized and detailed-oriented financial management, which includes

the coordination, review, and compliance requirements. This position is responsible for but not limited to

preparing, assisting, and monitoring budgets, preparing estimates, monitoring budget status, and expenditures for

all awarded Federal, State, Tribal, and other funding sources administered by the Gila River Indian Community

for its departments and programs.

ESSENTIAL FUNCTIONS:

• Maintain files of assigned contracts, grants, and funding sources by recording all activity in the file including

grant award documents, amendments, Letter-of-Credit authorization and amendments, grant financial reports

and correspondences, and comprehensive draw down records.

• Maintain liaison with Directors, Contracts and Grants Administrators, and funding agencies to coordinate all

financial activity concerning the funding source.

• Process wire transfers and Automated Clearing House (ACH) vendor payments, ACH payroll payment,

Positive Pay Process, and daily cash verification; Provide MUNIS trainings as assigned.

• Provide technical assistance to Directors and coordinate with Budget Office in formulating budgets to ensure

compliance with contract/grant financial requirements; Review and approve budgets submitted by programs

for accurate initial application and subsequent modification requests.

• Review and approve contracts, change orders, purchase orders, travel authorizations, vouchers, and any

expense authorized forms to ensure expenditures are in compliance with existing regulations, policies,

procedures, and within approved budget.

• Review and approve Employee Action Notices to ensure personnel expenditures are recorded and accounted

for accurately in the general ledger.

• Maintain general ledger and subsidiary ledgers for assigned balance sheet, revenue and expense accounts, and

ensure that documentation properly supports all entries; Responsible for timely drawdown of funds on all

contracts/grants and documenting cash requirements.

• Responsible for the year-end closing of contracts, grants, tribal funding, and other funding sources to ensure

that all expenses incurred have been posted and all income requested has been credited; Compile general