Program Coordinator Sr.

Arizona State University

Program Coordinator Sr.

Campus: Tempe

JR106924

End Date: June 19, 2025

Department Statement:

• Looking for an employer that offers you solid growth opportunities, as well as an inclusive culture and work/life balance? ASU offers the following:
• Flexible work schedules
• 22 days of accrued vacation leave, 12 days of accrued sick leave and 10 paid holidays annually for all staff.
• Tuition Reduction Program for staff members, their spouses, and dependents, available on day one. For more information visit https://cfo.asu.edu/reduced-tuition
• 12 weeks of paid parental leave following the birth or adoption of a child
• Affordable benefits package including dental, vision, and life insurance benefits. More information available at https://cfo.asu.edu/benefits
• Retirement program designed to promote long-term savings and provide income upon retirement which includes Arizona State Retirement System (ASRS)
• Paid time for volunteer and professional development
• Wellness program for preventative health education and screenings
• Disability and leave program for income protection
• Free and confidential Employee Assistance services, helping to manage personal difficulties or life challenges
• ASU Discounts to sports/events along with discounts with ASU partnerships

ASU Facilities Development and Management (FDM) maintains and services all university-owned property and develops and constructs innovative and sustainable facilities. FDM’s vision is to contribute to and guarantee the success of the university’s mission by creating and caring for the ASU campus and environment. We provide quality customer service, effectively steward our resources, and meet the needs of the university through creative and collaborative efforts.

Facilities Development and Management at ASU employment requires current eligibility to legally work in the United States. Facilities Development and Management will not be a sponsor for this position.

This position is located at the University Services Building, 1551 S. Rural Road, Tempe, AZ (on Rural Road south of Apache Blvd).

Must possess a valid Arizona driver's license (minimum of Class D) upon employment and maintain throughout employment. Post-offer of employment, selected candidate must possess an acceptable driving record which is 5 or fewer points in the most recent 39-month period from date of hire.

Apply before 11:59 PM Arizona time the day before the posted End Date.

Job Description:

Facilities Management, seeks a Program Coordinator, Sr. responsible for developing effective programs, overseeing activities and details, and measuring overall success. Duties will consist of managing various administrative tasks, tracking the budget, and ensuring that the program meets organizational goals. This position will also strive to create positive experiences for all participants and repeat best practices for future programs.

Essential Duties

• Receive and respond to departmental emails and requests 
• Respond to inquiries regarding policies and procedures
• Investigate, evaluate, and resolve problems with the scope of the position
• Maintain and update record keeping systems, databases and spreadsheets
• Run department reports
• Train and instruct employees in new methods or procedures
• Use ability to clearly communicate to perform essential functions
• Perform computer duties and data entry with accuracy and attention to detail (e.g. create and monitor work orders, track work order response, track/pay invoices)
• Monitor every step of a project or program for successful completion
• Track and approve relevant expenses for activities and materials
• Lead team meetings to discuss progress and maximize productivity
• Identify best practices and procedures to inform future programs
• Perform other duties as assigned.

DAYS AND SCHEDULE: Monday – Friday, 8:00 am – 5:00 pm

Salary rate: $52,000-$56,500 per year, commensurate of experience and education. ASU offers a comprehensive benefits package with the State of Arizona.

Desired Qualifications

Experience in:

• Maintenance of higher educational facilities (classrooms, laboratories, student life, etc.)
• Composing professional correspondence, presentations, manuals, and reports.
• Developing and maintaining effective working relationships
• Working autonomously from supervisor
• Multitasking and using sharp organizational ability
• Customer service
• Attention to detail
• Using work order systems (e.g. WebTMA, Maximo, School Dude)
• Using Microsoft Office (e.g. Access, Excel, Word, Visio, Outlook, PowerPoint)
• Ability to prioritize and complete tasks in a timely manner
• Firm understanding of procedures that increase efficiency
• Evidence of effective communication skills

Working Environment

• Activities are performed in an environmentally controlled office cubical setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.
• Required to stand/sit for varying lengths of time and travel moderate distances to perform work.
• Regular use of standard office equipment including but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.
• May be required to travel throughout the Tempe campus or to other ASU campuses as requests or as needs require. 
• May assist with resetting classroom by pushing furniture by hand or using furniture dollies.
• Lift and carry up to 50 lbs.
• Drive University vehicle/cart as needed or to assist students.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Instructions to Apply

Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$7772.htmld

To be considered, your application must include all of the following attachments: 

Cover letter

Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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ASU Statement 

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe. 

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report 

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456. 

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement 

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement 

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

A fingerprint check is not required for this position.

About Arizona State University

Recognized by U.S. News & World Report as the country’s most innovative school, Arizona State University is where students and faculty work with NASA to develop, advance and lead innovations in space exploration.

To view full description or to apply please click this link:

https://asu.wd1.myworkdayjobs.com/en-US/ASUStaffCareers/details/Program-Coordinator-Sr_JR106924?q=JR106924