Arizona State University

Mesa, Arizona, United States

Program Coordinator Sr

Posted over 1 month ago · Full time · $56,000.00 - $64,300.00 Annually

Job Description

Program Coordinator Sr

Arizona State University

Polytechnic Sch EGR Prgrms

Campus: Polytechnic


Job Description

The Program Coordinator Senior will join an impact-driven team focused on accelerating the global transition to a low-carbon economy and contribute to efforts that enable energy access in developing countries, mitigate climate change, and modernize the electric grid for improved resilience. This position is intended to cover a broad range of responsibilities and will provide administrative, project, and executive support under the supervision of the Program Manager Research roles. In particular, this role will assist the leadership team with program management, budgeting, payroll forecasting, calendaring, event support and other administrative tasks.

Salary Range

$56,000 - $64,300 per year; DOE

Close Date


Essential Duties

  • Actively utilize program management tools (e.g., Smartsheet, Google drive, Dropbox);
  • Develop connections between institutions, people, and concepts to help proactively manage expectations and avoid challenges;
  • Work with LEAPS leadership to develop budgetary plans for sustainable growth of LEAPS research and training portfolios;
  • Monitors a variety of account expenditures, maintain and reconcile budgets for various projects
  • Plan and track human resource allocations to manage time expectations and equitable allocation of resources across projects;
  • Serve as administrative primary point of contact with internal ASU apartments and external parties;

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND four years administrative/coordinate program experience; OR, Master's degree in field appropriate to area of assignment AND two years administrative/coordinate program experience; OR, Eight years of progressively responsible administrative/coordinate program experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

  • Experience in managing multiple high- priority projects requiring considerable coordination and follow through.
  • Experience with program management software such as Smartsheet;
  • Experience with ASU program management, proposal preparation, and financial management.
  • Experience in budget preparation, forecasting and account management.
  • Experience with international research and programs.
  • Experience with Outlook and Google calendaring systems.
  • Experience in managing and delivering multiple priorities within tight timeframes and deadlines.
  • Experience working with remote and international teams/organizations; dealing with ambiguity, differing time zones, and intercultural communications.
  • Experience in working independently.
  • Evidence of a collaborative style, combined with the ability and desire to work in a team-based environment.
  • Experience in communication technologies, including website management oversight, video conferencing, e-mail and marketing platforms, social media platforms and the ability to prepare high quality PowerPoint presentations/video.

Working Environment

  • Position is located on the Polytechnic Campus.
  • Climate-controlled office setting subject to extended periods of sitting.
  • Visual acuity and manual dexterity associated with daily use of desktop computer.
  • Ability to clearly communicate to perform essential duties.
  • Expected to be responsive to customers, engaged in work production, resourceful, flexible, and respectful of others.

Department Statement

At the Ira A. Fulton Schools of Engineering (FSE), we deliver a world-class learning experience for our students and advance research and innovation — all at scale. FSE is agile, dynamic and dedicated to continuous innovation, student success, faculty excellence and partner engagement. We welcome you to lend your broad range of talent, perspectives and experiences to our community of engineering, computing and technology professionals. You would be joining a team of more than 420 full-time staff who support our goals in building engineers and inspiring innovation. We are an engineering school on the rise at the most innovative university in the country and in the heart of the nation’s fastest growing metropolitan area. The resources built around our 25 undergraduate degree programs provide the foundation and collaborative possibilities to advance your ideas and help you make an impact. Join us.

The Ira A. Fulton Schools of Engineering is the largest producer of engineering and technical talent in the nation and seeks to deliver a world-class learning experience for our students and to advance research and innovation – all at scale. We value and emphasize inherently interdisciplinary endeavors that leverage the breadth and depth of expertise among our outstanding faculty and have built a unique place for large-scale innovation characterized by foundational excellence and translational impacts. We are an engineering school on the rise at the most innovative university in the country and in the heart of the nation’s fifth largest metropolitan area. The scale of our faculty research interests and interdisciplinary mindset, combined with more than 48 graduate degree programs and 25 undergraduate degree programs, provide the foundation for knowledge generation and collaborative opportunities to advance new ideas.

The Fulton Schools of Engineering, located across ASU’s Tempe and Polytechnic campuses, is comprised of seven schools based on academic programs and research areas. Fulton Engineering has a nationally recognized faculty that conducts research, instructs and mentors students, provides service to engineering, computing and technology professions and creates lasting impacts across local and global communities.

The Fulton Schools of Engineering follows a framework of values designed to distinguish our practice and guide daily decisions in our academic, research, corporate engagement and entrepreneurial endeavors. These values influence how we recognize, reward and communicate our achievements. At the Fulton Schools of Engineering, we:

  • Cultivate excellence.
  • Deliver innovation that matters.
  • Encourage bold thinking.
  • Foster a community of learning and collaboration.
  • Build a foundation for all to be successful.

Working at ASU has outstanding benefits that include: health, dental and vision insurance plans; ASU/UA/NAU tuition reduction for the employee and qualified family members; life insurance and disability programs; sick leave and holidays; state and optional retirement plans; access to ASU recreation and cultural activities, and more. To estimate the value of your total compensation, please visit


ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

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