Program Manager, Events

Arizona State University

Program Manager, Events

University Innovation Alliance

Campus: Tempe

106333BR

Job Description

About the University Innovation Alliance 

The University Innovation Alliance (UIA) is the leading consortium of large public research universities working together to improve outcomes for all students across the socioeconomic spectrum, particularly low-income students, first-generation students, and students of color. The UIA is designed, organized, and led by our 18 member institutions’ presidents and chancellors. Together, we draw from every region in the country and span the spectrum of U.S. public research universities, from emergent institutions to land grant universities and state flagships.

Since its launch in 2014, the UIA has transformed a theoretical concept for collaboration into a nationally recognized community of practice that is driving both institutional transformation and improved student outcomes. Our work is based on the simple proposition that when universities share ideas, experiences, and challenges, and work together, they can accelerate innovations that help students graduate with a college degree. 

About the Position

Under administrative direction, performs work of considerable difficulty in coordinating and directing the activities and functions of a project or program. Independently ensures that the goals and objectives of the project or program are accomplished in accordance with priorities, time limitations, funding limitations or other specifications.

The University Innovation Alliance Program and Events Manager is a full-time, paid university leadership development position that directly supports the Chief of Staff of the UIA and the UIA Central team on initiatives, projects, and priorities that directly affect and support the goals and objectives of the UIA broadly. We seek people who have diverse professional and educational backgrounds. What they have in common is a passion to learn, change, challenge and use their existing skills to solve the most pressing public higher education problems facing our nation today. Fellows are self-motivated problem solvers who must be able to multitask and collaborate with organizations across their own campus and other UIA institutions. They are critical thinkers with a positive attitude. Travel is required for this position as is occasional work on nights and weekends.

Salary Range

$48,960 - $75,000 per year; DOE

Close Date

02-December-2024

Essential Duties

• Provide strategic assistance to the Chief Network Engagement Officer and the Central UIA Team to keep our high-yield and active projects moving forward on an aggressive timeline
• Attend scheduled UIA meetings at the request of the Chief Network Engagement Officer; Liaison meetings, UIA Central team meetings, Fellow bi-weekly meetings, etc. 
• Serve on and/or provide leadership to specific projects including event planning for UIA sponsored events including liaison retreats, board meetings and annual summit.
• Manage end-to-end logistics for all assigned events, including venue selection, vendor negotiations, transportation arrangements, and on-site coordination.
• Develop and maintain detailed event timelines, ensuring all deadlines are met and milestones achieved.
• Coordinate with staff and external vendors to ensure all event logistics align with strategic objectives and budgetary constraints.
• Serve as the main point of contact for logistics-related inquiries and troubleshooting during events.
• Stay informed about industry trends and best practices in event logistics and incorporate innovative ideas into event planning processes.
• Assist with the production of materials and documents for wide dissemination across the Alliance and beyond; agendas, meeting minutes, data visualizations, etc.
• Serve as a utility player within the organization who works well under conditions of ambiguity, provides impactful support, and serves a critical role within the organization.
• Assist with the diffusion of results and outcomes of campus and UIA Central student success work with various constituencies
• Attend scheduled conferences, symposiums, Board meetings, and UIA engagements, locally and out-of-state, at a maximum of once per month.
• Prepare presentation materials, slideshows, and prep for presentations.

Minimum Qualifications

Bachelor's degree in a related field AND five years administrative/coordination experience; OR, Master's degree in field appropriate to area of assignment AND three years administrative/coordination experience; OR Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Evidence of a bachelor's degree and two years of full-time work experience such as in a business office, school, university, or a professional trade
• Evidence in being authorized to work in the United States (Applicants must be either a citizen of the United States or be able to maintain work authorization throughout the Fellowship. International students are eligible only if visa assistance is not required.)
• Display outstanding written and verbal communication skills
• Ability to attend mandatory training sessions, which may require travel out-of-state
• Three (3) years of full-time work experience 
• Evidence of an Advanced degree
• Successful implementation in both academic and professional settings
• Connect and work with diverse people on complex projects that support university, Alliance and personal goals
• Able to take initiative, work independently, lead on projects, and collaborate as part of a team
• Customarily think outside the box and rapidly iterate to strategically solve problems
• Have exceptional project management/time management skills; ability to appropriately pivot and adapt to high stress/high demand deadlines and deliverables for reports, grants, presentations, and UIA Board meetings
• Hold an unwavering passion and commitment to transforming public higher education
• Strong knowledge of project management principles, change management practices, and techniques needed for large, complex projects.
• Program management skills, monitoring, and evaluation. 
• Strong critical thinking & problem-solving skills.
• Evidence of effective communications skills effective with a broad, diverse audience. 
• Ability to be highly effective while managing shifting internal expectations. 
• Ability to prioritize and manage large amounts of information relevant to the work.
• Demonstrated ability to engage in professional and interpersonal communication with flexibility and warmth, fostering a collaborative and inclusive work environment.
• Skill in establishing and maintaining effective working relationships and establishing and facilitating work teams.
• Ability to work independently.

Working Environment

ASU is a diverse enterprise with a wide variety of work and learning modes, locations, and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market, as such the following options may be offered dependent on department needs:

Flexible work options:

• Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required. 
• Remote work is an arrangement where the employee spends less than 60% of their regular workweek at a regularly assigned ASU work location. Executive vice president-level approval is required. 

Activities are primarily performed in a regular, climate controlled office setting subject to extended periods of sitting, standing, walking.

• Use visual acuity and manual dexterity associated with daily use of desktop computer; bending, stooping, reaching and lifting up to 20 pounds.
• Clearly communicate verbally in English, read, write, see and hear to perform essential duties.
• Review of completed tasks; provides and reviews assigned work activities to team members for quality and achievement of set goals.
• May require 25% domestic travel for this position

Department Statement

For the tenth year in a row, ASU has been named the most innovative school in the nation, recognizing the university's culture of groundbreaking research and partnerships, as well as its commitment to helping students thrive in college and beyond. U.S. News and World Report has named ASU as the most innovative university all nine years the category has existed. 

ASU Knowledge Enterprise advances research, innovation, strategic partnerships, entrepreneurship, and international development. Our success arises from solutions-focused, interdisciplinary research; an entrepreneurial approach that is embedded in every school and department; and a commitment to transform society in a positive way. To learn more about how Knowledge Enterprise is a place for your career to grow, visit https://research.asu.edu/about-us/careers.  

At University Innovation Alliance, we are dedicated to building an inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly, we encourage you to apply anyway. We value your unique background and perspective, and you may be just the right candidate for this position or other roles on our team. 

Working at ASU has additional perks and OUTSTANDING benefits, which include health, dental, and vision insurance plans; life insurance and disability programs; sick leave and holidays; ASU/UA/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to ASU recreation and cultural activities; and more. To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator. 

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume and Cover Letter should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

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