PROJECT ADMINISTRATOR

DISTINGUISHING FEATURES OF THE CLASS:

The Project Administrator oversees the day-to-day operations of projects that include the planning, coordination,

monitoring and implementation of Capital Projects and construction for services and, programs, for departments

and the Community. The primary responsibility is the documentation of all procurement acts and the successful

completion of approved project undertakings for the appropriate District within the Gila River Indian Community.

ESSENTIAL FUNCTIONS:

 Responsible for maintaining all required reports, files, and documents (i.e., vouchers, receipts, authorization

forms, memorandums, bids and quotes, etc.) pertaining to utilization of special occasion funds through the

procurement and utilizations act, including daily chronological reports on project administration activities.

 Ensure that accounting system is accurate, timely and complete; including both project and accounting

principles (i.e., cuff account).

 Evaluate all business and project transactions involving special funds related to the implementation of

services, programs, capital projects and construction.

 Overall responsibility for communication with the Department Director and other Community Officials

pertaining to the progress of projects.

 Attend all community meetings as required; prepare administrative reports and special project status reports

and makes presentations as required before committees, departments and the Community.

 Serve as a liaison to oversee construction and home maintenance projects to ensure accuracy and completion

of work.

 Prepare and maintain accurate, secure, and confidential recordkeeping system for reports and files pertaining

to procurement/purchase, administrative action and other documents as required.

 Serve as liaison between departments, entities and Community members to perform functions of the job.

 Respond to inquiries concerning bids, quotations, and other incidental contracts.

 Responsible for financial and compliance reports of federal, state, and community requirements as related to

project administration.

 Supervise assigned staff.