Job Description
ENIPLOYIVIENT OPPORTUNITIESJob Title: Records Specialist
Closing Date: 06/05/2025
DEADLINE: Attach any required documents, i.e., Transcripts, Certificates, diploma and Motor Vehicle
Record, to your online application by midnight on the closing date. Late Applications or documents will not
be considered.
Job Number: 25-475
Job Type: Full-Time Regular
Department: Community Council Secretarys Of?ce
City: Sacaton, AZ
Location: 525 W. Gu U Ki Road
Area of Interest: Administrative Support
Salary/ Hourly Rate: $17.15 - $24.95 Hourly
DISTINGUISHING FEATURES OF THE CLASS:
The Records Specialist performs daily activities of providing automated computer system support to facilitate
routine and non-routine work relating to clerical, records management, bookkeeping, and operating budget
documentation.
ESSENTIAL FUNCTIONS:
Work in a professional association with the Director, Administrative Assistant and other employees in
performance of administrative tasks.Perform system administration tasks on of?ce hardware-software network system; updating application
software, routine backups, system memory management, organizing/updating main data ?les, ?le
management, modifying operating environment as necessary.Provide computer training and assistance to the of?ce personnel, and perform routine and non-routine
maintenance on computer system network.Coordinate ?ling; ?le maintenance, distribute (as directed) and organize printed reports and other related
records in appropriate computer database.Assist in establishment and maintenance of ?ling system for all of?ce-correspondence, requisitions, purchase
orders, and ?nancial reports, etc.; coordinate with other staff for all paperwork necessary for position changes
and travel.Assist in maintenance on up-to-date records on program property; requisition and distribute of?ce supplies,
assist and coordinate veri?cation and submission of time sheets.Assist in preparation of requisition requests and purchase orders/vouchers for billing and maintain records of
all program expenses incurred.Thoroughly understand computer hardware and software used by the department; troubleshoot computer
problems; provide assistance in entering data into appropriate database; assist in retrieving chart information
and ?ling records as necessary.Perform other related duties as assigned.REQUIRED KNOWLEDGE SKILL AND ABILITY:Working knowledge and skill in of?ce practices, procedures and equipment, including computers.
0 Knowledge and skill in use of computer software applications (i.e., Word, Excel, ID point database program,
Maxxess Security and Badging hardware/software, etc.).Skill in written communications to prepare required rep01ts.Ability to communicate effectively verbally and in writing.Ability to maintain accurate records and prepare reports.Ability to create an ef?cient and organized atmosphere.Ability to establish and maintain effective working relationships with other employees, Community Of?cials
and the general public.
0 Ability to perform all physical requirements of the position; agree to maintain a Drug-free workplace.
REQUIRED EXPERIENCE AND TRAINING: High School diploma or GED and a minimum of two (2) years experience in records management or clerical
work.
ADDITIONAL REQUIREMENT:
Tribal permit can be required.Required to pass a background check.Non-Supervisory, Hourly Position
Reports to Director or designeeBENEFITS:
The Gila River Indian Community offers a comprehensive bene?ts package, which includes; vacation, holiday,
and sick leave as well as medical, dental, vision, life, sh01t and long term disability bene?ts.Preference in ?lling vacancies is given to quali?ed Indian candidates in accordance with the Indian Preference
Act (Title 25, US. Code, Section 472 and 473). The Gila River Indian Community is also committed to achieving
the full and equal opportunity without discrimination because of Race, Religion, Color, Sex, National Origin,
Politics, Marital Status, Physical Handicap, Age or Sexual Orientation. In other than the above, the Gila River
Indian Community is an Equal Opportunity Employer.If you are claiming Preference in one or more of the following categories please attach a copy of the
required documentation to the completed Employment Application.Preference for Community Members (with proof of enrollment)Preference for Native Americans (must meet membership requirement of a federally recognized Tribe.)
Preference point for Spouse of Community Member (with proof of spouse enrollment)Preference point for Veteran (must meet statutory requirements)
HUMAN RESOURCES WILL NOT MAKE COPIES OF APPLICATIONS OR DOCUMENTS BEING
SUBMITTED.
Visit our GRIC website and apply online:
www.gilariver.org
Closing Date: 06/05/2025
DEADLINE: Attach any required documents, i.e., Transcripts, Certificates, diploma and Motor Vehicle
Record, to your online application by midnight on the closing date. Late Applications or documents will not
be considered.
Job Number: 25-475
Job Type: Full-Time Regular
Department: Community Council Secretarys Of?ce
City: Sacaton, AZ
Location: 525 W. Gu U Ki Road
Area of Interest: Administrative Support
Salary/ Hourly Rate: $17.15 - $24.95 Hourly
DISTINGUISHING FEATURES OF THE CLASS:
The Records Specialist performs daily activities of providing automated computer system support to facilitate
routine and non-routine work relating to clerical, records management, bookkeeping, and operating budget
documentation.
ESSENTIAL FUNCTIONS:
Work in a professional association with the Director, Administrative Assistant and other employees in
performance of administrative tasks.Perform system administration tasks on of?ce hardware-software network system; updating application
software, routine backups, system memory management, organizing/updating main data ?les, ?le
management, modifying operating environment as necessary.Provide computer training and assistance to the of?ce personnel, and perform routine and non-routine
maintenance on computer system network.Coordinate ?ling; ?le maintenance, distribute (as directed) and organize printed reports and other related
records in appropriate computer database.Assist in establishment and maintenance of ?ling system for all of?ce-correspondence, requisitions, purchase
orders, and ?nancial reports, etc.; coordinate with other staff for all paperwork necessary for position changes
and travel.Assist in maintenance on up-to-date records on program property; requisition and distribute of?ce supplies,
assist and coordinate veri?cation and submission of time sheets.Assist in preparation of requisition requests and purchase orders/vouchers for billing and maintain records of
all program expenses incurred.Thoroughly understand computer hardware and software used by the department; troubleshoot computer
problems; provide assistance in entering data into appropriate database; assist in retrieving chart information
and ?ling records as necessary.Perform other related duties as assigned.REQUIRED KNOWLEDGE SKILL AND ABILITY:Working knowledge and skill in of?ce practices, procedures and equipment, including computers.
0 Knowledge and skill in use of computer software applications (i.e., Word, Excel, ID point database program,
Maxxess Security and Badging hardware/software, etc.).Skill in written communications to prepare required rep01ts.Ability to communicate effectively verbally and in writing.Ability to maintain accurate records and prepare reports.Ability to create an ef?cient and organized atmosphere.Ability to establish and maintain effective working relationships with other employees, Community Of?cials
and the general public.
0 Ability to perform all physical requirements of the position; agree to maintain a Drug-free workplace.
REQUIRED EXPERIENCE AND TRAINING: High School diploma or GED and a minimum of two (2) years experience in records management or clerical
work.
ADDITIONAL REQUIREMENT:
Tribal permit can be required.Required to pass a background check.Non-Supervisory, Hourly Position
Reports to Director or designeeBENEFITS:
The Gila River Indian Community offers a comprehensive bene?ts package, which includes; vacation, holiday,
and sick leave as well as medical, dental, vision, life, sh01t and long term disability bene?ts.Preference in ?lling vacancies is given to quali?ed Indian candidates in accordance with the Indian Preference
Act (Title 25, US. Code, Section 472 and 473). The Gila River Indian Community is also committed to achieving
the full and equal opportunity without discrimination because of Race, Religion, Color, Sex, National Origin,
Politics, Marital Status, Physical Handicap, Age or Sexual Orientation. In other than the above, the Gila River
Indian Community is an Equal Opportunity Employer.If you are claiming Preference in one or more of the following categories please attach a copy of the
required documentation to the completed Employment Application.Preference for Community Members (with proof of enrollment)Preference for Native Americans (must meet membership requirement of a federally recognized Tribe.)
Preference point for Spouse of Community Member (with proof of spouse enrollment)Preference point for Veteran (must meet statutory requirements)
HUMAN RESOURCES WILL NOT MAKE COPIES OF APPLICATIONS OR DOCUMENTS BEING
SUBMITTED.
Visit our GRIC website and apply online:
www.gilariver.org
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