RECORDS SPECIALIST

DISTINGUISHING FEATURES OF THE CLASS:

The Records Specialist performs daily activities of providing automated computer system support to facilitate

routine and non-routine work relating to clerical, records management, bookkeeping, and operating budget

documentation.

ESSENTIAL FUNCTIONS:

 Work in a professional association with the Director, Administrative Assistant and other employees in

performance of administrative tasks.

 Perform system administration tasks on office hardware-software network system; updating application

software, routine backups, system memory management, organizing/updating main data files, file

management, modifying operating environment as necessary.

 Provide computer training and assistance to the office personnel, and perform routine and non-routine

maintenance on computer system network.

 Coordinate filing; file maintenance, distribute (as directed) and organize printed reports and other related

records in appropriate computer database.

 Assist in establishment and maintenance of filing system for all office-correspondence, requisitions, purchase

orders, and financial reports, etc.; coordinate with other staff for all paperwork necessary for position changes

and travel.

 Assist in maintenance on up-to-date records on program property; requisition and distribute office supplies,

assist and coordinate verification and submission of time sheets.

 Assist in preparation of requisition requests and purchase orders/vouchers for billing and maintain records of

all program expenses incurred.

 Thoroughly understand computer hardware and software used by the department; troubleshoot computer

problems; provide assistance in entering data into appropriate database; assist in retrieving chart information

and filing records as necessary.

 Perform other related duties as assigned.