SECRETARY III

DISTINGUISHING FEATURES OF THE CLASS:

The Secretary III provides advanced secretarial services and skill for the Gila River Indian Community by

maintaining an efficient records system, typing reports, completing forms, answering telephones and performing

other key office procedures; requires little supervision when assigned new duties. This position is distinguished

from Secretary II by greater participation in office management, more varied work assignments and greater

independence in which assignments are performed.

ESSENTIAL FUNCTIONS:

 Assist in maintenance of confidential files, equipment inventory and reference documents.

 Arrange and coordinate travel related arrangements including reservations, itineraries, travel authorization

requests and travel vouchers.

 Type and distribute correspondence, records and reports from drafts, oral instructions or clear copy.

 Maintain inventory of office supplies and equipment; order supplies as needed.

 Maintain records of incoming correspondence and action documents; follow-up on work in process to ensure

timely reply or action.

 Perform other related duties as assigned.

REQUIRED KNOWLEDGE, SKILL AND ABILITY:

 Knowledge of proper business English, spelling, grammar, and basic arithmetic such as addition, subtraction,

multiplication and division.

 Knowledge of office practices, procedures, and equipment operations.

 Working knowledge in use of office equipment including computers with some experience in Word, Excel,

etc.

 Ability to do arithmetic calculations and prepare varied documents accurately and quickly.

 Ability to perform clerical tasks tactfully and apply learned skills to new work situations.

 Ability to establish and maintain effective working relationships with other employees, Community Officials

and the public.

 Ability to understand and follow verbal and written instructions.