Secretary (Reg FT)

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Job Description

Secretary (Reg FT)

Position Title: Secretary (Reg FT)

Department: Workforce Development

Campus: West Hills Center

Benefits: CCAC offers an exceptional benefits package. Highlights include an excellent health plan with very low out-of-pocket expense network option, generous time off and holiday pay, a 403b retirement plan with up to 10% employer match or other options through the State's retirement defined benefit pension system, free employee parking, public service (student) loan forgiveness eligible employer, and employer paid benefits including group life insurance, short-term and long-term disability insurance, and flexible spending accounts.

Remote Work Option: Hybrid

Work Hours (for hourly positions): Monday - Friday 8:30 am to 4:30 pm Additional hours, including evening and weekend hours, may be needed to meet the needs of the department. This position has the opportunity to be hybrid after the successful completion of the probationary period.

Salary Grade: SEIU D - $17.86

Job Category: Office Support Staff/Maintenance/Housekeeping

Employment Type: Regular Full-Time

Job Slot: 0365

Job Open Date: 1/26/2024

Job Close Date: 2/9/2024

General Summary: Performs a variety of general secretarial duties for a major campus function, department or division, which may include preparation of correspondence and reports, screening telephone calls and visitors, filing, and scheduling.

Job Specifications:

Education and Experience: High school diploma or GED plus one year of relevant experience gained from working in an office environment.

Certifications/Licensures: N/A.

Skills/Abilities Requirements: Must be experienced in Microsoft Office programs, including but not limited to Outlook, Word, and Excel. Must be organized, detail oriented, and have the ability to prioritize in a fast-paced working environment. Should be able to tactfully and courteously answer questions and provide information. Knowledge as related to the specific needs of the department to perform responsibilities. Ability to travel to perform work duties at any campus or center location within the CCAC system. Must be able to operate various office equipment, including a personal computer, switchboard as needed, and appropriate College software packages or equivalent. Should possess good organizational, customer service, communication, interpersonal and clerical skills. Detail oriented, ability to multi-task meet deadlines and be a team player. Required to have regular and timely attendance.

Physical Requirements: Must be able to work in a general office environment with the ability to sit for at least 2 hours without interruption.

Duties:

1. Provides quality customer service to both internal and external customers.

2. Prepares and processes correspondence, documents/forms, reports, minutes, surveys and other materials.

3. Screens phone calls; receives and assists visitors; receives, sorts and delivers mail; receives and responds to requests.

4. Maintains files (electronic/paper), records, logs and reports.

5. Reviews documents for accuracy and completeness and editing as necessary.

6. Performs various scheduling activities.

7. Maintains and orders supplies.

8. Computes and processes payroll for assigned faculty and staff; handles receipt of cash and for petty cash purposes as necessary; assists with trip requests as needed.

9. Prepares bulk mailings and participates in clerical preparations and activities for meetings and

various college events.

10. Assists with training temporary others; may assign the work of temporary part-time and work-study student employees.

11. Perform all duties in accordance with applicable laws, collective bargaining agreements, board policies and administrative regulations and directives.

12. Performs other clerical duties related to specific/unique needs of the department.

13. Performs other related duties as required or assigned.

Clearances: Current criminal record/child abuse clearances will be required if offered the position and in order to be employed at the College. The three clearances are Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check. The College has provided instructions on how to obtain these clearances and are available https://ccac.csod.com/ats/careersite/search.aspx?site=13&c=ccac.

To view the full job posting and apply for this position, go to: https://apptrkr.com/4969704

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