Senior Services Coordinator (vitality)

Definition

Definition: Under general supervision of the Senior Services Manager - Vitality, the Senior Services Coordinator (Vitality) leads the planning, organization, and execution of senior-focused recreation programs, including wellness activities, caregiver programs, arts and crafts, educational workshops, and all independent, active senior travel. This position also mentors Recreation Coordinators I and II's on the Vitality team, manages high-level event logistics, and ensures culturally relevant, safe, and engaging experiences for seniors and adults with adaptive needs. This job class is treated as FLSA Exempt. This is a driving position.

Essential Functions: Essential functions may vary among positions and may include the following tasks and other characteristics. This list is ILLUSTRATIVE ONLY and is not intended to be a comprehensive list of all duties.

Examples of Tasks

1. Senior Travel Program Administration:

• Plans and implements local, regional, and national travel for active independent community seniors.
• Manages travel logistics: transportation, lodging, meals, cultural experiences, and accessibility.
• Conducts risk assessments; develops emergency and contingency plans.
• Oversees vendor contracts; ensures legal and financial compliance.
• Tracks budgets, expenditures, deposits, reconciliations, and financial reporting.
• Conducts pre- and post-trip evaluations to improve future life-enhancing experiences.

2. Event & Program Coordination:

• Provides hands-on support to the Vitality team and quality companionship to seniors.
• Greets participants, assists with sign-in, and supports participant needs throughout all Vitality programs.
• Leads the planning and execution of small to large-scale events and activities.
• Oversees décor, entertainment, catering, permits, volunteers, equipment, and safety.
• Supports on-site and off-site events; ensures successful setup, breakdown, and cleanup.
• Coordinates transportation for all outings; directly supports seniors during events.
• Ensures accessibility and meaningful engagement for participants.

3. Program Development & Organization:

• Design recreation initiatives integrating physical, social, and O'odham/Piipaash and Indigenous cultural elements.
• Introduces new program ideas, including arts and crafts, health workshops, and intergenerational projects.
• Assists the Senior Services Manager (Vitality) with limited supervision and mentors Vitality Recreation Coordinators I and II; provides leadership and training as needed.
• Assists the Senior Services Manager with managing work duties and schedules for event coverage.
• Supports coordination of meeting schedules, agendas, note-taking, and follow-ups.

4. Education & Training:

• Creates and delivers workshops on health and wellness for senior participants.
• Trains staff on preventive health practices and monitors participant progress.
• Designs or outsources culturally relevant and age-appropriate curricula (e.g., COVID-19, geriatrics, diabetes, nutrition, diabetes etc.).
• Evaluate training effectiveness and refine materials with feedback.

5. Administration & Operational Support:

• Coordinates compliance with Department, Tribal, Grant, and other applicable regulations.
• Prepares reports including program metrics, financial impact, and evaluations.
• Assists with operational planning and documentation for events and travel.
• Tracks and maintains inventory of equipment and supplies.
• Assists in budget development, procurement, and vendor payment tracking.
• Collects data on participation, evaluations, incidents, and improvements.
• Maintains program and participant records in accordance with policies.
• Organizes contracts and service agreements.

6. Program Promotion & Community Engagement:

• Collaborates with PR & Media to create promotional materials (flyers, newsletters, and social media).
• Ensures advertising deadlines and materials are met.
• Serves as a liaison between Senior Services, the community, and external partners.
• Represents Senior Services at community meetings and regional events.

7. Miscellaneous: Performs other job-related duties as assigned by the Senior Manager or the Senior Services Directors.
Supports and serves as a backup for the Recreation Coordinator I and II positions in all aspects of their duties as assigned.

Knowledge, Abilities, Skills, and Other Characteristics:

• Knowledge of the culture, history, and government of the Salt River Pima-Maricopa Indian Community (SRPMIC)
• Knowledge of federal, state, SRPMIC, and local laws, codes, rules, regulations, and standards that apply to recreation facility maintenance and operations.
• Knowledge of a variety of recreational programs for seniors.
• Knowledge of procedures for developing and implementing a variety of recreational and related activities and programs for seniors through Community participation.
• Knowledge at a basic level of geriatrics and the aging process.
• Knowledge of a variety of assistive devices, including but not limited to a cane, walker, and wheelchair.
• Knowledge of how to care for senior participants in a safe and structured fashion.

• Skill organizing, promoting, and operating public events and recreation programs.
• Skill assessing client social and recreational needs.
• Skill establishing and maintaining effective working relationships with SRPMIC co-workers, Community Members, seniors, families, other service providers, and the public.
• Skill operating a variety of standard office equipment, including photocopiers and personal computers, to fulfill job requirements.
• Skill planning, scheduling, and time management.
• Skill in communicating effectively, both verbally and in writing.

• Ability to utilize the personal computer and related software, including but not limited to, Microsoft Office.
• Ability to maintain and promote safe practices for the operation of recreational equipment.
• Ability to develop, plan, organize, and implement recreation programs and activities.
• Ability to perform first aid and CPR techniques.
• Ability to work non-standard work hours.
• Ability to drive various SRPMIC vehicles, including the 15-passenger van.

Minimum Qualifications

• Education & Experience: Associates' degree in Recreation Management, Gerontology, Tourism, or related field required.
  Bachelor's degree preferred.
  
• Minimum five (5) years of recreation planning experience, including at least two (2) years in senior travel program management.
  
• The ability to speak the Pima or Maricopa language preferred.
  
• Food Handler, CPR, and First Aid certifications required within 6 months of hire.
  
  
• Equivalency: Any equivalent combination of education and/or experience that would allow the candidate to perform the duties of this position satisfactorily will be considered.
  
  
• Underfill Eligibility: An enrolled Community Member who closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill
  

Special Requirements

• May be required to work after normal business hours, including evenings, weekends, and holidays.
• Extensive travel required (15-20%) and must be available evenings, weekends, and holidays.
• May be required to work in various weather conditions.
• May be required to stand and/or walk for extended periods.
• Must possess and maintain a valid Arizona Driver's License
• Must pass an extensive background investigation, including fingerprinting, and have no prior convictions of offenses to children or elders.

Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background/fingerprint check.

"SRPMIC is an Equal Opportunity/Affirmative Action Employer" Preference will be given to a qualified: Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate.

In order to obtain preference, the following is required: 1) Qualified Community Member Veteran (DD-214) will be required at the time of application submission 2) Qualified Community Member (must provide Tribal I.D at time of application submission),3) Spouse of a Community Member (Marriage License/certificate and spouse Tribal ID or CIB is required at time of application submission), and 4) Native American (Tribal ID or CIB required at time of application submission).

Documents may be submitted by one of the following methods:
1) attach to application
2) fax (480) 362-5860
3) mail or hand deliver to Human Resources.
Documentation must be received by position closing date.
The IHS/BIA Form-4432 is not accepted.

Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters.

Benefits:

The SRPMIC offers a comprehensive benefit package including medical, dental, vision, life, disability insurance, and a 401(k) retirement plan. In addition employees enjoy vacation and sick leave and 13 paid holidays.