Salt River Pima-Maricopa Indian Community
Scottsdale, Arizona, United States
Support Technician (admin)
Posted 2 days ago
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Job Description
Definition
Under general supervision of the assigned Sergeant or Lieutenant; transcribes, formats, assembles, andorganizes major police cases that are complex, confidential or contain sensitive information. Maintain security and confidentiality of reports, investigations, files, computer programs, discs and other such associated files and records. The use of independent judgment, discretion, and confidentiality is expected of employees in this position. Serves as the position responsible for the police department support services for police reports/records management, work orders, requisitions, budget, statistical data and extraction, and other office duties as assigned. This position is treated as an FLSA non-exempt job class.
Essential Functions : (Essential functions, may vary among positions, however may include the following tasks, knowledge, abilities, skills, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be comprehensive listing of tasks performed by all positions in this classification).
Examples of Tasks
1. Compile data to create reports, charts or memorandums with information from available from the police and applicable Community databases from available materials, usually in written format, using individual judgment following set forth established police policy or procedures in report writing format system.
2. Coordinates and assists with the preparation and set up for annual SRPMIC Budget hearings/meetings. Reviews department's annual budgets and assists, as needed, in making corrections and inputting data into the computerized budget program before scheduled budget hearings.
3. Maintain confidentiality of reports, internal and external investigations, files, computer programs, electronic files, discs and other such associated files and records stored in police facilities; maintains files, including confidential and sensitive reports, documents, organize, file or route reports, forms or documents and retrieve files or documents stored in for police, in accordance with established system(s).
4. Analyzes and reviews submitted budget requests to ensure all calculations, positions, salaries and supporting documentation are correct prior to approval. Coordinates with departments to correct discrepancies noted in budget authorization submittal information. Distributes copies of approved budget authorization to Finance, Human Resources, and other applicable departments in order to document the position in the budget. Maintains files and records of all budget-related information for each department.
5. Maintains inventory of office supplies, prepares necessary orders to maintain supplies for staff, prepares and distributes supplies and maintains invoices for records and for staff; uses appropriate office equipment as necessary.
6. Answers phone calls, directs calls, takes messages, and maintains schedules, itineraries, status boards for supervisors and staff. Greets visitors, directs them to appropriate staff, answers routine questions about police department, services, policies and procedures, assists visitors.
7. Contributes effectively to meeting the Police Department's goals and objectives; supports other staff members and is a "team player", by assisting personnel with their job duties.
8. Assists with maintaining accurate accounting and audit tracking of the Police Department's budget, billing invoicing, payroll, purchasing, personnel records and accounting records management procedures; monitors and inspects the Police Department budget (both personnel and operating) expenditures, purchase orders and associated reports to assure expenditures are consistent with appropriate budgeted amounts, reviews and corrects as necessary; monitors through various mediums including timekeeping systems; assists with the preparation of the Police Department's budget, travel arrangements, credit card coordination; develops and reviews reports and statistical data.
9. Performs other related duties, as assigned by the designated supervisor to enhance/facilitate departmental operations.
Knowledge, Abilities, Skills and Other Characteristics :
Minimum Qualifications
Special Qualifications: Successful completion of Police Department background investigation, polygraph and psychological examinations
Special Requirements
Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background/fingerprint check.
"SRPMIC is an Equal Opportunity/Affirmative Action Employer" Preference will be given to a qualified : Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate.
In order to obtain preference, the following is required: 1) Qualified Community Member Veteran (DD-214) will be required at the time of application submission 2) Qualified Community Member (must provide Tribal I.D at time of application submission),3) Spouse of a Community Member (Marriage License/certificate and spouse Tribal ID or CIB is required at time of application submission), and 4) Native American (Tribal ID or CIB required at time of application submission).
Documents may be submitted by one of the following methods:
1) attach to application
2) fax (480) 362-5860
3) mail or hand deliver to Human Resources.
Documentation must be received by position closing date.
The IHS/BIA Form-4432 is not accepted .
Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters.
Benefits:
The SRPMIC offers a comprehensive benefit package including medical, dental, vision, life, disability insurance, and a 401(k) retirement plan. In addition employees enjoy vacation and sick leave and 13 paid holidays.
Under general supervision of the assigned Sergeant or Lieutenant; transcribes, formats, assembles, andorganizes major police cases that are complex, confidential or contain sensitive information. Maintain security and confidentiality of reports, investigations, files, computer programs, discs and other such associated files and records. The use of independent judgment, discretion, and confidentiality is expected of employees in this position. Serves as the position responsible for the police department support services for police reports/records management, work orders, requisitions, budget, statistical data and extraction, and other office duties as assigned. This position is treated as an FLSA non-exempt job class.
Essential Functions : (Essential functions, may vary among positions, however may include the following tasks, knowledge, abilities, skills, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be comprehensive listing of tasks performed by all positions in this classification).
Examples of Tasks
1. Compile data to create reports, charts or memorandums with information from available from the police and applicable Community databases from available materials, usually in written format, using individual judgment following set forth established police policy or procedures in report writing format system.
2. Coordinates and assists with the preparation and set up for annual SRPMIC Budget hearings/meetings. Reviews department's annual budgets and assists, as needed, in making corrections and inputting data into the computerized budget program before scheduled budget hearings.
3. Maintain confidentiality of reports, internal and external investigations, files, computer programs, electronic files, discs and other such associated files and records stored in police facilities; maintains files, including confidential and sensitive reports, documents, organize, file or route reports, forms or documents and retrieve files or documents stored in for police, in accordance with established system(s).
4. Analyzes and reviews submitted budget requests to ensure all calculations, positions, salaries and supporting documentation are correct prior to approval. Coordinates with departments to correct discrepancies noted in budget authorization submittal information. Distributes copies of approved budget authorization to Finance, Human Resources, and other applicable departments in order to document the position in the budget. Maintains files and records of all budget-related information for each department.
5. Maintains inventory of office supplies, prepares necessary orders to maintain supplies for staff, prepares and distributes supplies and maintains invoices for records and for staff; uses appropriate office equipment as necessary.
6. Answers phone calls, directs calls, takes messages, and maintains schedules, itineraries, status boards for supervisors and staff. Greets visitors, directs them to appropriate staff, answers routine questions about police department, services, policies and procedures, assists visitors.
7. Contributes effectively to meeting the Police Department's goals and objectives; supports other staff members and is a "team player", by assisting personnel with their job duties.
8. Assists with maintaining accurate accounting and audit tracking of the Police Department's budget, billing invoicing, payroll, purchasing, personnel records and accounting records management procedures; monitors and inspects the Police Department budget (both personnel and operating) expenditures, purchase orders and associated reports to assure expenditures are consistent with appropriate budgeted amounts, reviews and corrects as necessary; monitors through various mediums including timekeeping systems; assists with the preparation of the Police Department's budget, travel arrangements, credit card coordination; develops and reviews reports and statistical data.
9. Performs other related duties, as assigned by the designated supervisor to enhance/facilitate departmental operations.
Knowledge, Abilities, Skills and Other Characteristics :
- Knowledge of the geography and demographics of the Salt River Pima-Maricopa Indian Community.
- Knowledge of Salt River Pima-Maricopa Indian Community ordinances as they apply to Records management.
- Knowledge of State and Federal statutes, codes and ordinances as they apply to Records management.
- Knowledge of Law enforcement principles and practices, as they apply to Records management.
- Knowledge of the operating procedures of a Police Department.
- Knowledge of the principles, codes, regulations, and laws governing records management.
- Knowledge of modern office procedures, techniques and equipment.
- Knowledge of the use and operation of budget related software such as PeopleSoft.
- Knowledge of the use and operation of the AEGIS or similar related police records management system.
- Skill in establishing and maintaining effective working relationships with staff in the department and other departments, outside agencies and organizations.
- Skill in mathematical computation using calculators and computers.
- Skill in analyzing and evaluating data affecting development of annual plan and budget.
- Skill in the use of personal computers and related software such as Microsoft Word, Excel, Outlook, etc.
- Skill in communicating with and instructing others, using both legal/technical and non-technical language as appropriate to provide explanations to those for whom the subject matter is unfamiliar, difficult to understand or resented.
- Skill in establishing and maintaining effective working relationships with other law enforcement/regulatory agency/organization staff, Tribal Officials, criminal justice system staff and the public.
- Skill in understanding and interpreting complex statutes, ordinances, regulation, and standards.
- Skill in maintaining confidentiality and using discretion in dealing with sensitive information.
- Skill in the equipment used in transcription, communications, computers, facsimile, scanners, etc.
- Ability to understand the organization and operation of the Police Department and outside agencies.
- Ability to follow verbal and written instructions.
- Ability to exercise independent judgment regarding the custody or dissemination of Police related information.
- Ability to communicate clearly and concisely verbally and in writing handle difficult public contact situation.
- Ability to perform mathematical calculations rapidly and accurately.
- Ability to perform mathematical calculations in report form using electronic spreadsheet software.
- Ability to produce written documents with clearly organized thoughts using proper English sentence construction, punctuation, and grammar.
Minimum Qualifications
- Education and Experience: Graduation from high school or GED equivalent and three years of responsible secretarial work experience in CID or Police Records work or very closely related field. The ideal candidate should be able to type 40 wpm NET.
- Equivalency: Any equivalent combination of experience and education that will allow the applicant to satisfactorily perform the duties of the job may be considered when filing the position.
- Underfill Eligibility:An enrolled Community Member whom closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill.
Special Requirements
- Positions in this job class are subject to working a rotating schedule which may include nights, weekends and holidays
Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background/fingerprint check.
"SRPMIC is an Equal Opportunity/Affirmative Action Employer" Preference will be given to a qualified : Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate.
In order to obtain preference, the following is required: 1) Qualified Community Member Veteran (DD-214) will be required at the time of application submission 2) Qualified Community Member (must provide Tribal I.D at time of application submission),3) Spouse of a Community Member (Marriage License/certificate and spouse Tribal ID or CIB is required at time of application submission), and 4) Native American (Tribal ID or CIB required at time of application submission).
Documents may be submitted by one of the following methods:
1) attach to application
2) fax (480) 362-5860
3) mail or hand deliver to Human Resources.
Documentation must be received by position closing date.
The IHS/BIA Form-4432 is not accepted .
Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters.
Benefits:
The SRPMIC offers a comprehensive benefit package including medical, dental, vision, life, disability insurance, and a 401(k) retirement plan. In addition employees enjoy vacation and sick leave and 13 paid holidays.
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